West Virginia School of Osteopathic Medicine - Request for Bids Audio Visual Renovation to Lecture Room Any questions should be directed to : WVSOMBids@osteo.wvsom.edu

Description

REQUEST FOR BIDS (RFB) 25-P-4001 WEST VIRGINIA SCHOOL OF OSTEOPATHIC MEDICINE AUDIO-VISUAL RENOVATION TO LECTURE ROOM TABLE OF CONTENTS 1. 2. 3. 4. 5. 6. 7. 8. Table of Contents Section 1: Purpose and Scope Section 2: Bid Information Section 3: Definitions Section 4: Project Specifications Section 5: Award Section 6: General Terms and Conditions Certification and Signature Page SECTION I: PURPOSE AND SCOPE WVSOM is soliciting bids for audio-visual (AV), conference system renovation and upgrades for a large classroom on the campus of the West Virginia School of Osteopathic Medicine. This document shall detail the physical, programming, and functional requirements for the audiovisual systems to be used in the project. The contractor is responsible for providing and installing a fullfunctioning system. The required delivery date these items is dependent on the construction timeline, but installation much be complete prior to August 1, 2025. SECTION 2: BID INFORMATION A pre-bid meeting is scheduled for Friday, May 9, 2025 at 1:00 P.M. Question deadline is Monday, May 12, 2025, by 4:30 P.M. Bids are to be received no later than 1:00pm EST on Wednesday May 21, 2025. Bidder’s Point of Contact: The sole point of contact for questions, clarification and inquiries concerning this Request for Bid (RFB) is: Shelly Gardner-Lutz Director of Contracts WVSOMBids@osteo.wvsom.edu Shelly Gardner-Lutz is the sole point of contact for this RFB. No other communication with WVSOM staff or faculty regarding this RFB is permitted. Any unauthorized communication may be reason for Vendor disqualification. Posting of Information: This RFB and any addenda, will be posted at https://www.wvhepc.edu/resources/purchasing-and-finance/. Proposal Submission: Proposals must be mailed to: 1 Attention: Shelly Gardner-Lutz Contracts Department West Virginia School of Osteopathic Medicine 400 Lee St. North Lewisburg, WV 24901 BIDS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED. IT IS THE BIDDER’S SOLE RESPONSIBILITY TO ENSURE TIMELY DELIVERY OF THE PROPOSAL. This RFB contains mandatory provisions identified by the use of “will”, “shall” or “must”. Failure to comply with a mandatory provision of the RFB will result in bid disqualification. SECTION 3: DEFINITIONS - The terms listed below shall have the meanings assigned to the below. 3.1 “Contract Items” means all items listed in Contract Requirements and Deliverables section.