South Dakota State UniversityBids & RFPs

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Open Bids from South Dakota State University

SDUnivOpen--
Responsible Administrator
South Dakota State University
Other
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Change orders to purchase orders are processed in the University Purchasing Office when an invoice relating to a particular purchase order does not match. Examples could include: difference in quantit
South Dakota State University
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SDUnivOpen--
Once it is determined who the successful vendor is, a purchase order is processed and distributed to the vendor. After the vendor delivers/performs the merchandise/service, the requestor is responsibl
South Dakota State University
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SDUnivOpen--
The appropriate buyer reviews the requisition and all attachments to determine how to process the purchase. Factors to review include: 1) purchasing limits, 2) delivery date, and 3) competitiveness of
South Dakota State University
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SDUnivOpen--
After a requestor processes a purchase requisition, the appropriate approver electronically approves the purchase requisition. After a requisition is approved, it will flow to the appropriate buyer vi
South Dakota State University
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Brand Name Specification Justification Form: To be completed when the purchase is over $50,000 and it is vital to use a particular brand name to ensure compatibility. The appropriate buyer will use th
South Dakota State University
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SDUnivOpen--
Trade in/Appraisal Form: If the requesting department has a piece of equipment they would like to trade in, the department must complete this form and attach it to the purchase requisition. The respon
South Dakota State University
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SDUnivOpen--
SDBOR Capital Asset Purchase Form: When the capital asset exceeds the dollar limits outlined herein, this form must be completed. The University Purchasing Office prepares and then submits this docume
South Dakota State University
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Sole Source Request Form: To be completed when it is determined that there is only one source for the supplies, equipment or service requested. This form is also used if it is determined that it is in
South Dakota State University
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SDUnivOpen--
Written Quote/Quote Request Form: If the purchase is from an existing authorized contract, no written quote is required; however, pertinent information from the contract must be included. This include
South Dakota State University
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Specification Document/Form: To be completed when it has been determined that the supply, equipment or service needs to be bid in accordance with this policy
South Dakota State University
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SDUnivOpen--
Possible attachments, as applicable, to the purchase requisition:Specification Document/Form: To be completed when it has been determined that the supply, equipment or service needs to be bid in accor
South Dakota State University
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SDUnivOpen--
The requestor, or designated individual, is responsible to obtain necessary information to include or paperwork to attach to the requisition as outlined below:Possible attachments, as applicable, to t
South Dakota State University
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SDUnivOpen--
After determination of the supplies, equipment or service that is required by their department, a requestor processes a requisition in the SDezbuy system using all resources and training information a
South Dakota State University
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Energy Star regulations must apply to any electronic appliance or device as outlined in the SDSU Facilities and Services Service Guide
South Dakota State University
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In accordance with applicable South Dakota administrative rules, University individuals must adhere to the provisions regarding the use of environmentally preferred products when purchasing printing p
South Dakota State University
Supplies & Materials
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Environmentally Preferred ProductsIn accordance with applicable South Dakota administrative rules, University individuals must adhere to the provisions regarding the use of environmentally preferred p
South Dakota State University
Supplies & Materials
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An exemption has been granted to the University for the following items: 1) materials used for the recruitment of students; 2) materials used for recognition of students and employees including gradua
South Dakota State University
Professional Services
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In accordance with applicable South Dakota administrative rules, any publication, pamphlet, flyer, or brochure with a total cost exceeding $100 and for distribution to the public at large, must bear a
South Dakota State University
Other
SDUnivOpen--
Printing RequirementsIn accordance with applicable South Dakota administrative rules, any publication, pamphlet, flyer, or brochure with a total cost exceeding $100 and for distribution to the public
South Dakota State University
Professional Services
SDUnivOpen--
The appropriate buyer will be responsible for checking the status of vendors in accordance with SDBOR Policy 1.7.4 and the procedures established and maintained by the University Purchasing Office
South Dakota State University
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SDUnivOpen--
The University shall comply with SDBOR Policy 1.7.4 to ensure that vendors or contractors are checked against appropriate governmental exclusion, debarment, and suspension lists. Per federal law, any
South Dakota State University
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Debarred and Suspended VendorsThe University shall comply with SDBOR Policy 1.7.4 to ensure that vendors or contractors are checked against appropriate governmental exclusion, debarment, and suspensio
South Dakota State University
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The University buyer is responsible for managing this process
South Dakota State University
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SDUnivOpen--
Individuals should refer to the SDBOR meeting calendar for meeting schedules and applicable deadlines. Questions should be referred to the University Purchasing Office
South Dakota State University
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All capital asset requests must be submitted to the SDBOR for approval on the SDBOR’s Capital Asset Request form
South Dakota State University
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Purchases of capital assets with a per-unit cost between $500,000 and $1,000,000 that are fully funded by a grant or donation must be approved by the SDBOR Executive Director prior to a purchase order
South Dakota State University
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SDUnivOpen--
Purchases of capital assets with a per-unit cost exceeding $500,000 that are not funded by a grant or donation must be approved by the SDBOR prior to a purchase order being issued
South Dakota State University
Other
SDUnivOpen--
Purchases of capital assets with a per-unit cost between $250,000 and $500,000 must be approved by the SDBOR Executive Director prior to issuance of a purchase order
South Dakota State University
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SDBOR Executive Director and Board ApprovalPurchases of capital assets with a per-unit cost between $250,000 and $500,000 must be approved by the SDBOR Executive Director prior to issuance of a purcha
South Dakota State University
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All orders must be reviewed and approved by the University Marketing and Communications office, or successor unit. Examples include, but are not limited to: clothing, uniforms, promotional items, vehi
South Dakota State University
Supplies & Materials
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University Logos and TrademarksAll orders must be reviewed and approved by the University Marketing and Communications office, or successor unit. Examples include, but are not limited to: clothing, un
South Dakota State University
Vehicles & Equipment
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All purchases funded by a sponsored program must adhere to their procurement and bidding requirements
South Dakota State University
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Grants and Contracts RequirementsAll purchases funded by a sponsored program must adhere to their procurement and bidding requirements
South Dakota State University
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Emergency purchase approval is determined by the assigned buyer based on detailed justification received from the requestor. This may require additional approval from the OPM
South Dakota State University
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An emergency purchase is a purchase of supplies, equipment or services that is purchased without using the normal bid process because of a threat to public health, welfare or safety or other allowable
South Dakota State University
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Emergency PurchasesAn emergency purchase is a purchase of supplies, equipment or services that is purchased without using the normal bid process because of a threat to public health, welfare or safety
South Dakota State University
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Any federal bidding requirements if funded from federal grants must be adhered to
South Dakota State University
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SDCL 5-18A-22 provides an exemption from competitive bidding requirements for certain items. Exempt supplies shall be purchased using sound business practices and in the best interest of the Universit
South Dakota State University
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Exempt ItemsSDCL 5-18A-22 provides an exemption from competitive bidding requirements for certain items. Exempt supplies shall be purchased using sound business practices and in the best interest of t
South Dakota State University
Other
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A Consultant Contract is created as a result of the applicable process
South Dakota State University
Professional Services
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A Service Contract is created as a result of the applicable process
South Dakota State University
Other
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The University Buyer is responsible for managing this process which could include review of bidder’s terms and conditions
South Dakota State University
Other
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Contracts for web-based IT and IT professional services will include all required security and accessibility certification clauses acceptable to the state of South Dakota, SDBOR, and University
South Dakota State University
Professional Services
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All orders for IT services must be reviewed and approved by the Vice President for Technology and Security, successor, or designee for compliance with federal and state law and University and SDBOR so
South Dakota State University
IT & Technology
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Web Based IT Services and IT Professional ServicesAll orders for IT services must be reviewed and approved by the Vice President for Technology and Security, successor, or designee for compliance with
South Dakota State University
IT & Technology
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Contracts for purchase of hardware and software products will include all required security and accessibility certification clauses acceptable to the state of South Dakota, SDBOR, and University
South Dakota State University
IT & Technology
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Technology related items include, but are not limited to: computers, software, computer peripherals, printers, scanners, monitors, projectors, digital cameras/camcorders. Procurement cards cannot be u
South Dakota State University
IT & Technology
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All orders for technology related hardware and software, including software as a service, must be reviewed and approved by the Vice President for Technology and Security, successor, or designee for co
South Dakota State University
IT & Technology
SDUnivOpen--
Technology Hardware and Software PurchasesAll orders for technology related hardware and software, including software as a service, must be reviewed and approved by the Vice President for Technology a
South Dakota State University
IT & Technology

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