RFP: Lease & Maintenance Service of Multi-Functional Digital Copiers Bid No.: 25-10-3895DB REQUEST FOR PROPOSAL LEASE & MAINTENANCE SERVICE OF MULTI-FUNCTIONAL DIGITAL COPIERS SECTION 1 – OVERVIEW 1. General Information a. The Navajo Office of Vital Records and Identification (NOVRI) is seeking proposals from qualified firms to provide a 5-year contract for maintenance, repairs, toners, and supplies of seven (7) full size multi-function printers to be used at seven (7) offices that are located across the Navajo Nation. The Request for Proposals process will identify; evaluate and select qualified firm(s) based on items submitted for proposal. The selected firm must have all required items specified under the Scope of Work. b. Request for Proposal (RFP) Packet – The instructions on the proposal preparation, required documents, eligibility requirements and evaluation criteria are provided herein. The RFP package may be obtained from: Purchase Services Department ATTN: Darren Begay 2559 Administration Building 1 Morgan BLVD. Window Rock, AZ 86515 Phone: (928) 871-6314/6314 You may contact Darren Begay (928) 871-6314/6316 to request a package during regular business hours (8am to 5pm) Mountain Daylight Time (MDT). You may also download the RFP from the Navajo Nation Office of the Controller’s Office website at www.nnooc.org. c. General Scope of Work (SOW) – The selected firm(s) shall provide the Navajo Nation with a Managed Printing Services for the NOVRI including but not limited to: i. 60-Month Lease Managed Printing Services for new Network Printers ii. Seven (7) Network Printer with 4-hour response time, 9x5 Service with Defective Media Retention d. Schedule of RFP Activities Activity: 1. Due date for Proposal 2. Opening of Proposal & Evaluation 3. Anticipated award date for contract Schedule: November 7, 2025 November 12, 2025 November 14 2025 e. Inquires – NOVRI will NOT accept or reply to any inquiries for this RFP, all inquiries will only be answered at Pre-bid Meeting. 1|Page RFP: Lease & Maintenance Service of Multi-Functional Digital Copiers Bid No.: 25-10-3895DB f. Proposal Submittal Deadline – Proposal must be physically submitted to the following address before November 7, at 5:00 PM (Mountain Daylight Time).
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