WV Higher Education Policy Commission Request for Proposals: GEAR UP Virtual Mentoring Services Any questions should be directed to: bid.receipt@wvhepc.edu

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REQUEST FOR PROPOSALS # 27110 GEAR UP VIRTUAL MENTORING SERVICES Table of Contents Section 1 Section 2 Section 3 Section 4 Section 5 General Information and Instructions to Bidders………..……………...Page 2 Background Information………………………………………….……..Page 3 Scope of Services……………………………………………….……….Page 3 Vendor Information and Qualifications………………………..………..Page 4 Bidder Responses and Evaluation Criteria…………………….………..Page 5 Exhibits: Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Instructions to Bidders General Terms and Conditions Emailing Requirements Signature/Certification Addendum Acknowledgement Pricing Sheet Questions will be received until October 14, 2026 @ 3:00 PM EDT Proposals will be received until October 23, 2026 @ 3:00PM EDT Page 1 of 5 REQUEST FOR PROPOSALS RFP #27110 GEAR UP VIRTUAL MENTORING SERVICES SECTION 1: GENERAL INFORMATION 1.1 Introduction: The West Virginia Higher Education Policy Commission on behalf of the West Virginia GEAR UP Program is soliciting bids for a 24/7 virtual college readiness mentoring service for up to 300 total students involved in the WV GEAR UP Mentoring Program known as the Student Success Society. 1.2 Instructions to bidders: See Exhibit A for bidder instructions. 1.3 General terms and conditions: See Exhibit B. 1.3 Schedule of Events: Release of RFP: October 8, 2026 Question Deadline: October 14, 2026 Addendum/Response to Questions: October 16, 2026 Proposal Due Date: October 23, 2026 Target Award Date: October 30, 2026 1.4 Posting of Information: This RFP and any addenda, including answers to questions, will be posted at https://www.wvhepc.edu/resources/purchasing-and-finance/. Vendors are responsible for checking the website for additional information. 1.5 Proposals shall remain in effect ninety (90) days from the submission date. 1.6 Expenses: The state will not be held liable for any expenses incurred by any bidder responding to this RFP including expenses to prepare or deliver the proposal or attend any oral presentation. 1.7 Interviews: Discussions and/or interviews may be held with the bidders under final consideration prior to making a selection for award; however, the RFP may be awarded without such discussions or interviews. 1.8 Award: It is anticipated that a single contract will be awarded for all services. However, the state reserves the right to configure the contract in whatever manner is in its’ best interests.