WV Council for Community & Technical College Education Request for Proposals: Civil Rights Compliance Coordination Any questions should be directed to: bid.receipt@wvhepc.edu

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REQUEST FOR PROPOSALS WEST VIRGINIA COUNCIL FOR COMMUNITY & TECHNICAL COLLEGE EDUCATION RFP#26009 CIVIL RIGHTS COMPLIANCE SERVICES ADDENDUM #1 JULY 18, 2025 Question 1 2 RFP Section RFP Paragraph QUESTION COMMISSION RESPONSE Which two community colleges will be reviewed, and who decides which two (or if it will be more than 2) will be reviewed? Based on our Targeting Plan—which outlines the sub‑recipient universe, ranking factors, selection criteria, and the number of institutions to be visited—the two community colleges to be reviewed will be: Blue Ridge Community and Technical College and Eastern West Virginia Community and Technical College. WVDE's Targeting Plan will determine their 2 school districts to be reviewed. Can you clarify exactly what is included in “provide additional civil rights compliance services”? Investigations? Hearings? Advisor Services? Appeals? We seek to primarily be provided advice and guidance on other civil rights compliance issues that may arise. In other words, while we recognize that the term “additional civil rights compliance services” can include a range of supports — such as conducting investigations, representing parties in hearings, providing advisory services, or assisting with appeals — our main expectation is expert consultation and strategic guidance. SCOPE SCOPE No—it is not our intent for you to assume responsibility for our Clery or EADA reports. That remains “Other reports as required by federal agencies”. Are we now responsible for your Clery and EADA with us. The phrase “other reports as required by federal agencies” simply means we’re requesting your assistance in completing any additional civil‑rights compliance reports—beyond the MOA reports? Or are we just noticing agencies who may need to be told about the results of our audit, or report—that may be requested or become required by federal agencies. You’ll support by helping are you under some order to do so? draft, review, and ensure the accuracy of any extra reports federal agencies might require—on an 3 as‑needed basis, separate from the MOA deliverable. SCOPE No — it is not our intent for you to be doing any casework. You will not be directly involved in handling Would we be doing any casework? If so, we would want to discuss adjusting and/or discussing the individual complaints, representing clients in proceedings, or managing cases.