WCSD FY27 Technology RFP

Description

1 WILKINSON COUNTY SCHOOL DISTRICT REQUEST FOR PROPOSALS (RFP) Instructional Technology Equipment,​ Installation, Warranty, and Technical Support RFP Title Procurement Method Multiple Awards Issuing Agency Funding Sources Proposal Due Date Instructional Technology Equipment and Services Competitive Request for Proposals (RFP) By Category Wilkinson County School District Federal, State, and Local Funds August 28, 2026 Prepared By​ Federal Programs Department Wilkinson County School District​ Woodville, Mississippi​ ​ This solicitation invites qualified vendors to submit proposals for instructional technology products and related services to support teaching and learning throughout the District. Awards may be made to one or more vendors by category based on the evaluation criteria contained in this RFP. 2 Table of Contents Invitation to Propose​ Procurement Schedule​ General Information​ Purpose of the RFP​ District Background​ Funding Sources​ Procurement Authority​ Mississippi Purchasing Requirements​ Federal Uniform Guidance Requirements (2 CFR Part 200)​ Communication Restrictions​ Proposal Submission Requirements​ Multiple Awards by Category​ Scope of Work​ Category 1 – Student Laptops​ Category 2 – Staff Laptops​ Category 3 – Desktop Computers​ Category 4 – Interactive Flat Panel Displays​ Category 5 – Document Cameras​ Category 6 – Classroom Audio Systems​ Category 7 – Multifunction Copiers/Printers​ Category 8 – Poster Makers / Large-Format Printers​ Category 9 – Mobile Charging Carts​ Category 10 – Installation Services​ Category 11 – Extended Warranty & Technical Support​ Delivery Requirements​ Asset Tagging​ Inspection and Acceptance​ Equivalent Products​ Timeline Requirements​ Section A – Vendor Questionnaire​ Section B – Pricing Forms by Category​ Category 1 – Student Laptops​ Category 2 – Staff Laptops​ Category 3 – Desktop Computers​ Category 4 – Interactive Flat Panel Displays​ Category 5 – Document Cameras​ Category 6 – Classroom Audio Systems​ Category 7 – Multifunction Copiers/Printers​ 4 4 4 4 5 5 5 5 5 5 5 6 6 6 6 7 7 7 7 7 7 7 7 8 8 8 9 9 9 10 11 12 12 12 12 13 13 13 3 Category 8 – Poster Makers/Large-format Printers​ Category 9 – Mobile Charging Carts​ Category 10 – Installation Services​ Category 11 – Extended Warranty & Technical Support​ Student Laptops​ Acceptance Testing Criteria​ Mandatory Submission Requirements​ Staff Laptops​ Acceptance Testing Criteria​ Mandatory Submission Requirements​ Desktop Computers​ Acceptance