Virtual Meeting Notes RFP #050101

Description

May 20, 2024 May 16, 2024 - Virtual Meeting Notes Owner: Belle Glade Housing Authority (BGHA) Address: 1204 NW Avenue L Terrace Belle Glade, FL Property Name: Okeechobee/Osceola Farm Labor Housing Project Property Location: Site 1: Okeechobee Center 101 Everglades St. Belle Glade, FL. 33430 Site 2: Osceola Center 1204 NW Ave. L Terrace, Belle Glade, FL. 33430. MEETING NOTES: Virtual Prebid Conference May 16, 2024 Okeechobee/Osceola Farm Labor Housing - BGHA # 050101 Introductions: As interested respondents were gathering at 11:00 AM appointed time, Felipe Barsky the Project Manager (PM) acknowledged that due to a few logistical disconnects a few anticipated participants needed to be rerouted to the appropriate Teams Meeting ID and Passcode. As those participants were given additional time to join in, those present took the time to introduce themselves and acknowledge their team representation. The meeting was opened at 11:05 AM. Opening Discussion: Greg Hyson, Vice President Nelson & Associates, Inc. (Nelson) Opened the discussion with a focus on changes made to the number and scale of units to be included in the first phase of the project. In summary, the revisions from the original notice of this solicitation and brief comparison from the original proposal follows: Asbestos Lead Base Paint (LBP) Mold/Mildew (M/M) Units Original 114 44 57 Amended 73 41 56 Staff informed participants that the revised Attachments I and II outlining the full details of the units/buildings will be provided in the format included in the original solicitation which highlights: ▪ Unit Status Vacant or Uninhabitable. ▪ Unite Size ▪ Building Type ▪ Year Build ▪ The type of assessment needed Asbestos (All), LBP, M/M air quality. The revised Attachments I & II will be emailed to participants and the Amendment to the solicitation will be posted on the websites, as well as any other pertinent changes that would have a bearing on proposals. During follow-up discussions regarding the scope and logistical details, the following questions arose. Questions: Q. Timing of the delivery date of proposals: There was a discussion regarding whether proposals could be adequately prepared within the May 31, delivery deadline. For those who spoke the conclusions seemed to be hinged upon the ability for respondents to have access to and sample the unit types and general conditions. A.