Tree Removal and Pruning - RFP

Description

REQUEST FOR PROPOSAL (RFP) City of Pooler, GA Tree Removal and Tree Pruning Services I. INTRODUCTION The City of Pooler, Georgia (hereafter referred to as “CITY”) located within the state of Georgia, is seeking proposals for Tree Removal, and Tree Pruning Services from responsible bidders. II. PURPOSE The purpose of this RFP is to establish a contractual agreement with a qualified contractor to provide tree removal, tree pruning, emergency response, and related services necessary to maintain public safety, protect public property, and preserve the health and appearance of trees located on City-owned properties, easements and rights-of-way. III. SCOPE OF SERVICES The selected contractor shall provide all labor, equipment, materials, supervision, and incidentals necessary to perform the following services: Tree removal and Tree Pruning services for the City of Pooler. IV. EMERGENCY SERVICES The selected contractor shall have a 24-hour response capability for any fallen or hazardous Trees and available during storms or natural disasters. V. CONTRACT TERM Two (2) one-year automatic renewal periods, unless terminated by either party with written notice. VI. PROPOSAL TIMELINE The anticipated schedule for the bid process is as follows: RFP Release Date: February 20, 2026 Mandatory Pre-Bid Meeting: March 03, 2026, at 2:00 p.m. Deadline for Submission of Questions: March 10, 2026, at 5:00 p.m. Submission deadline and Bid opening: March 24, 2026, at 2:00 p.m. 1 VII. PROPOSAL SUBMISSION INSTRUCTIONS: Proposals must be submitted by Tuesday March 24, 2026, at 2:00 p.m. Late submissions will not be considered. Proposals must be submitted in one of the following formats: A. Mail to: City of Pooler Attn: City Clerk 100 US Highway 80 SW Pooler, GA. 31322 B. Deliver in person to: City Clerk City of Pooler 100 US Highway 80 SW Pooler, GA. 31322 Submit one original bid package inclusive of the entire Invitation to Bid document and required documents, including Exhibit A – Price Schedule, Exhibit B – Bid Acknowledgement Form, Exhibit C – Contractor Affidavit, and proof of Arborist Certification and/or Tree Care Industry Association (TCIA)Accreditation (If available). One hard copy and one electronic copy provided on a thumb drive. The selected vendor will be responsible for delivering the project in full compliance with municipal and state regulations, including those specific to the State of Georgia, local zoning, permitting, and environmental laws. VIII.