Training Guide: HRMS “Contract Out”

Description

| Initiate a Contracting-Out Non-Emergency Justification Request | The following steps are required to initiate a Contracting Out Non-Emergency Justification Request. Navigation: R’Space > HRMS > Contract Out Requesting Department Coordinator Role 1. From the HRMS Gateway page, click the Contract Out tile. 1 2. The Contract Out landing page displays. Click the Initiate New Contract tile. 2 Contracting Out – Justification Application Request (Rev. 12.09.21) Page 1 of 14 3. The Initiate a New Contract Out Request displays 3 a a) Check the “I have consulted with Labor Relations about this Contract Out request” box b) Select Requesting Department c) Select Service Department d) Select “It is not an emergency or other option qualifying for expedited review (Labor Relations concept approval required)”. e) Upload the concept approval attachment and then enter Pre-approval comments f) Click the Create the Contract Out Request b c d e f 4. Once the Create Contract Our Request has been submitted the Contract Out landing page displays. Click the Click to expand icon to expand the Required Fields Banner to display all the fields for this role. Click on the Contract Out Certification button. Click on the Justification tab or Next Section tab to proceed. Contracting Out – Justification Application Request (Rev. 12.09.21) 4 Page 2 of 14 5 5. The Justification page displays. Select one of the available justification exceptions. Once selected, you will be required to enter the details about the situation that supports the justification. Click on the Supplier Information tab or Next Section tab to proceed. 6 6. The Supplier Information page displays. Complete the fields by first Indicating if you/staff are affiliated with the supplier. Then choose a supplier. *Note if the supplier is not listed, slide the Enter Manually slider to the right and complete all the supplier information sections. Click on the Service Information tab or Next Section tab to proceed. Contracting Out – Justification Application Request (Rev. 12.09.21) Page 3 of 14 7. The Service Information page displays. Complete the Service Information tab fields. *Note requests equal to or over $100,000 require HR Talent Acquisition, Central HR (AVC) and Planning and Budget (VC) approval. *Note The Service Department Response, Wage Parity and Procurement tabs will be completed by other roles. Click on the Contract Out Attachments tab. The Upload Request for Quote tab will display.