Submitting a Procurement Determination Form

Description

Submitting a Procurement Determination Form 1. Navigate to https://www.yc.edu/v6/procurement/ 2. Scroll down and select the Employee Resources tab. 3. Select the IGA/MOU Approval Form link. 4. This will bring you to the Dynamic Form to submit a Procurement Determination Form. You will be required to login to CAS, and your name will auto-populate into the form. 5. You will only complete the top portion of the form included within the image above, including the following information: - Requestor Department: Name of your department at the college - Proposed Supplier: Full legal name of the supplier - Total Annual Cost: Total cost of the proposed purchase, including all relevant fees and charges anticipated for the duration of the fiscal year in which the determination is being completed. - Estimated Duration: If the purchase is a one-time purchase of equipment or goods, you may enter “OneTime Purchase” in this field. If the purchase is for a subscription service, software, or another type of ongoing or multi-year service, describe the timeframe of the service in this field (X years, months, etc.) - Detailed Description of Proposed Purchase: Describe the purchase in detail, including make, model, dimensions, specifications, packages or services included, or other relevant descriptive information. - Steps Performed to Research Competitive Options: Describe the steps that you or other members of your department have taken to research competitive options for this purchase (other makes, models, or brands considered, etc.) - Description of Why the Proposed Purchase is in the Best Interests of YC: Include details regarding price, technical specifications, and/or other unique aspects of the purchase that make it impractical or impossible to obtain competitive quotes for the purchase - Attach supporting documentation: Attach relevant quote(s), research completed, or any other relevant information that will assist Procurement and approvers in reviewing the determination form. 6. Click on the Requestor Signature field to sign the form. A pop up will appear where you must type your first and last name into the corresponding boxes, as seen below. Once done, click on the Sign Electronically button. 7. Once you have signed and all fields have been completed, click on the green Submit Form button at the bottom of the page. This will submit the form to Procurement staff, who will designate the appropriate approvers and begin routing the form for completion of approvals.