Stenographic Services Two Year Contract with Two One Year Options

Description

Revised: 7/28/2024 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND REQUEST FOR PROPOSAL Item Description: Stenographic Services Two Year Contract with Two One Year Options Procurement/MinuteTraq #: 53203 Date to be opened: 6/15/2026 Issuing Department: Department of Public Property QUESTIONS • Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 10-11) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov  Please use subject line “MBE WBE Forms” • Please direct questions relative to the specifications outlined (beginning on page 9) to vendor question submission portal link below. Questions will be answered by multiple subject matter experts via a publicly issued addendum. o Question submission link: https://forms.monday.com/forms/2623174bcb0d6268172c99a3aab9a409?r=use1 Pre-submission Conference The bidder webinar is an online pre-submission conference call hosted by the Department of Purchasing designed to help contractors, subcontractors, and vendors improve their proposal success rates and understand procurement processes. All interested bidders are strongly encouraged to attend to learn more about the bidding process. Date Monday June 08, 2026, at 11AM Join: https://teams.microsoft.com/meet/272555595870538?p=KiYzmnTW0kqiRZoPJW Meeting ID: 272 555 595 870 538 Passcode: df7eU7jC Deadline for questions submissions: Wed June 10, 2026, by 4PM Page 1 of 22 INSTRUCTIONS FOR SUBMISSION Meeting Date: 06/15/2026 Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall. Do not wait until the last moment to submit your bid. • • • • • Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1). If required by the Department, please keep the original bid bond and check in only one of the envelopes. Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper.