Specifications and Bid Documents

Description

ENGINEERING & MAINTENANCE www.elkcohwy.org Supply and Material Bid/Quote for 2026 The Elkhart County Highway Department, through the Board of County Commissioners, is soliciting bids for various materials and supplies used in constructing and maintaining roads and bridges. Purchasing Laws and Regulations: Purchasing laws regulating the bidding of supplies and materials are found in Indiana Code Sections 5-22-7 et. seq. and the Elkhart County Purchasing Ordinance. Purchase Commitment of Supplies and Materials: The quantity for each bid item listed is an estimated quantity to be purchased based upon historical purchases by the Department. The vendor should be prepared to supply the amount(s) required, but also understand the actual amount of a supply and material purchased may be more or less, depending upon a variety of factors such as weather, funding, and other influences beyond the control of Elkhart County Highway. If there are limitations or minimum requirements for quantities purchased, the vendor should clearly spell out such requirements by attaching an explanation of the requirements with their respective bid to disclose such information. Requirements of Bidder: Vendors shall have a minimum two (2) years verifiable experience in supplying the materials or supplies offered in their respective bid. Elkhart County reserves the right to require performance bonds from vendors who fail to demonstrate two (2) years’ experience in supplying materials or supplies. The performance bond requirement shall be at the sole discretion of Elkhart County. Bid Evaluation: Bids shall be evaluated and awarded to the most responsive and responsible bidder. The Elkhart County Commissioners reserve the right to award contracts to all responsible and responsive bidders for certain items if the Elkhart County Commissioners, upon receipt of the bids, determine in the best interest of Elkhart County that an award to more than one bidder is appropriate based upon such factors as the quality of materials; geographic proximity to Elkhart County sites; delivery or pick-up expense to Elkhart County; quantities needed; time of delivery or availability; the current price; and any other factors identified in the Specifications Availability of Supplies and Materials: Supplies and materials offered by the bidder shall be readily available. Vendor shall stock all materials and supplies and deliver promptly upon receiving a purchase order or purchase authorization.