Sole Source - Drury Plaza Hotel Orlando Lake Buena Vista

Description

Estimated Value:Estimated at $11,000–$13,000, including 40 guest room nights at $200 each, $1,500 in meeting space rental, and all applicable taxes and incidental charges. Total costs will not exceed contract limits.Term (Years):1 year (Event dates: June 15–17, 2026)Vendor:Drury Hotels Company, LLCd/b/a Drury Plaza Hotel Orlando Lake Buena Vista2000 Hotel Plaza Boulevard, Lake Buena Vista, FL 32830Drury Plaza Final Contract.docxJustification:Sole source approval is requested for the Drury Plaza Hotel Orlando Lake Buena Vista for the Institute for Small and Rural Districts (ISRD) Summer Staffing Specialists’ Meeting scheduled for June 16–17, 2026. The Drury Plaza Hotel was selected based on confirmed availability for the required dates, its ability to meet all meeting space, setup, and audiovisual requirements, and a negotiated room rate of $200 per night, which is below the State of Florida per diem rate of $225. The hotel’s centralized Orlando location provides convenient access for participating districts across the Heartland and Northeast regions, reducing overall travel costs and improving attendance. Additionally, the vendor has demonstrated prior experience working with federally funded programs and the Florida Department of Education, ensuring compliance with applicable funding and reporting requirements. No other known venue met all programmatic, logistical, and financial requirements within the required timeframe.