Sole Source Determination - Santa Fe Engineering Consultant - CR89 and 89C

Description

Justin S. Greene Anna T. Hamilton Commissioner, District 1 Commissioner, District 4 Anna Hansen Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager DATE: November 5, 2024 TO: File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to Section 13-1-126 NMSA 1978 for Engineering Services with Santa Fe Engineering Consultants, LLC to Complete Engineering Design Services for County Roads 89 and 89C, For An Amount of $290,600., Exclusive of NM GRT ISSUE Santa Fe County first contracted with Engineering Consultants, LLC in October of 2014 to provide design services necessary for an alignment study and report to address the additional outfall for storm water runoff/drainage from the southern portion of CR 89 to the Rio Tesuque, to include drainage and engineering study, completing the additional services for archaeological, property ownership, topographical and subsurface utility exploration; design development services to include 30%, 60%, 90% and final design documents. The design services are necessary for the portion of the Pojoaque Basin Regional Water System Project. The Regional Water System is a Federal, State and Local Government mandate to create a regional water system for residents, to include the Pueblos of Nambe, Tesuque, San Ildefonso, Pojoaque and Nambe, otherwise referred to as the Aamodt Settlement Agreement. All designs related to the Pojoaque Regional Water System are required to be reviewed and approved by the U.S. Bureau of Reclamation (BoR). This has led to numerous delays and modifications to the design of the water system, resulting additional time to complete the design of the overall project. Pursuant to NMSA 1978, Section 13-1-150. Multi-term contract; specified period; a contract for professional services may not exceed four-years, including all extensions and renewals. BACKGROUND The original Agreement No. 2014-0030-F-PW/PL expired in October 2017. The County determined that the design services are proprietary, and it would not be practical or advantageous to the County to procure the services from another Engineering Firm. The County determined that the 102 Grant Avenue · P.O.