Sole Source Determination - PVS - Utilities Water Disinfection Chemicals

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager February 14, 2025 To: Procurement File From: Bill Taylor, Procurement Manager RE: Sole Source Determination for the Purchase of an Indefinite Quantity of Sodium Hypochlorite and Citric Acid for the County Water and Wastewater Disinfection with PVS DX, Inc. with a Location in Dallas, Texas. Issue The requirements for chemicals treatment to wastewater treatment is set by the New Mexico Environment Department (NMED) through the County’s discharge permit No. DP-234, Quill Wastewater Treatment Facility operated by Santa Fe County Utilities Division. Additional regulatory standards requiring the chemicals for drinking water are set by the Drinking Water Bureau (a section of the NMED) for Public Water Systems under the Statutory Authority: NMSA 1978, Sections 74-1-6, 741-8, 74-1-10, 74-1-13 and 74-1-13.1. Specifically, Title 20, Chapter 7, Part 10. The Public Works Utilities require the purchase of sodium hypochlorite and citric acid to disinfect of both drinking water and wastewater flows into the wastewater treatment facility, to be in compliance with the NMED discharge permit as meeting the regulatory requirements of the Drinking Water Bureau. The Department performed a good faith and due diligent effort in identifying companies within New Mexico and throughout the country to find both chemicals. Only PVS DX, Inc. was found that can deliver both of the chemicals that are needed. Determination Based on the uniqueness of the required chemicals for the disinfection of water and wastewater required by the County Utilities Division, the Procurement Manager, CPO, has made this determination that the purchase of these products is a sole source procurement pursuant to the NMSA 1978 13-1-126 that “a contract may be awarded without competitive sealed bids or competitive sealed proposals regardless of the estimated cost when the state purchasing agent or a central purchasing office makes a determination, after conducting a good-faith review of available sources and consulting the using agency, that there is only one source for the required service, construction or item of tangible personal property”. 102 Grant Avenue · P.O.