Sole Source Determination - Oliver Packaging 2.6.2025

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager February 6, 2025 TO: Procurement File FR: Bill Taylor, Procurement Manager RE: Sole Source Determination with Oliver Packaging and Equipment Company To Purchase an Indefinite Quantity of Food Sealing Materials for the SpeedSeal CX Countertop Model 1308N Packaging Machine. Issue The Health and Human Services (HHS) Department, Senior Services Division of Santa Fe County requests a sole source determination for the purchase of food containers that are part of the packaging system for the home deliveries of meals. HHS purchased the Speedseal CX Countertop Model 1308N packaging/sealing machines for food packaging system through the appropriate procurement method in 2010. This system is unique to Oliver Packaging & Equipment Company. The system combines these trays/cups and specialized sealant film to produce a finished unique Oliver. The Speedseal CX sealing machine requires the purchase of these consumable products from Oliver Packaging and Equipment, due to the specific sizing and dimensions the machine will process. Oliver Company is the only company that can provide trays that can be heat sealed using the Model 1308N packaging/sealing machines. The heat sealing packaging is the only method that will maximize frozen meal storage life, in accordance to the criteria set forth with the Non-Metro Area Agency on Aging Standards & Policies, Section VII, Number 714.B.15.g.i.ii. The Oliver Packaging is the only system that can provide compostable biodegradable food trays. This feature is also in compliance with County Ordinance 2024-06. No other company provides compostable biodegradable food trays for packaging. The Department conducted a good-faith effort of contacting available sources and found that other Food Supply Companies do provide food trays that allow for the heat-sealed packaging method; however, it would require the purchase of that company’s food packaging/sealing machines that would then require the purchase of each vendors brand specific food packaging/sealing machines.