Sole Source Determination - GridWatch, Inc. Maintenance and Support of BRAIN

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM FOR FILE DATE: September 17, 2026 TO: File FROM: Bill Taylor, Procurement Manager Via: Jonathan Butler, Community Development Department Director Jacqueline Beam, Sustainability Manager RE: Sole Source Determination Pursuant to NMSA 1978, 13-1-126; To Enter into a Contract with GridWatch, LLC for the Provision of Purchasing the Maintenance and Support Services for the Utility Monitoring, Analysis and Reporting Software Platform BACKGROUND and JUSTIFICATION Santa Fe County is seeking a contract with GirdWatch, LLC for the provision of providing maintenance and support of the County’s utility monitoring, analysis and reporting software platform Building Energy Management System (BRAIN). In 2024, the Energy, Minerals and Natural Resources Department (NMNRD) of the State of New Mexico awarded Santa Fe County with Grant Funding for the provision of establishing the Balanced Resources Acquisition and Information Network (BRAIN) data center and management platform and ensure the BRAIN’s functionality by building out a software interface that shows the County’s real-time energy-generation and use, provides alerts when predetermined operational parameters are not being met, produces automated energy billing reports, and collects historic energy production and consumption data. GridWatch, LLC was an approved subcontractor in EMNRD’s Grid Modernization grant award process in 2024-2025. In 2024 the County utilized the Statewide price agreement to contract with Paradise Power, Inc. for the provision of furnishing and installing the GridWatch BRAIN for the County’s facility utility tracking and energy efficiency mapping goals. The network software has been successfully installed and is being utilized by the County. As on-going updates are required to maintain the data, GridWatch is the only software provider that can provide the updates. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505995-2740 www.santafecountynm.gov DETERMINATION The BRAIN and associated network software was specifically designed and installed by GridWatch and is therefore considered proprietary software and cannot be maintained by any other software provider.