Sole Source Determination - Granicus

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager Date: June 23, 2025 TO: Procurement File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to Section 13-1-126 NMSA 1978 for the Provision of Providing Short-Term Rental Locations Utilizing Granicus Technology for Monitoring Short-Term Rental Compliances. BACKGROUND In July 2020, the County entered into agreement No. 2020-0180-GM with Granicus, LLC, dba Host Compliance through a competitive sealed proposal to perform technical, analytical and administrative support for the development, implementation and management of short term rentals (STR) in Santa Fe County. Granicus is the County’s current provider of technology that monitors short term rental listings in Santa Fe County. A “web crawler” determines the location of rental postings and compares them to the County’s list of approved STR permits. A 24/7 hotline number is also maintained so that neighbors can report known violations of the policy or complaints about the use. The County uses this information to determine where illegal rentals are offered and is then able to enforce the regulation. The data is integrated into the County’s GIS system so that the location of this activity and other market characteristics can be analyzed. The system also has the capacity to send out mass mailings (reminders of renewal deadlines or notices of regulatory changes, for instance) to the registered STR owners or notices of violations against illegal rentals. This information is also essential for the County Assessor to determine the appropriate property tax rate and for the County to determine the amount of Lodger’s Tax that should be remitted with each rental fee. One of the annual deliverables through the current contract with Granicus is the provision of market data that integrates with Esri’s GIS (the County’s mapping software). The amount of time it would take for a new vendor to provide this integration of software applications would likely take 6 to 8 months. In the meantime, without access to the data, the County would not be able to maintain compliance with the STR ordinance, accurately assess property tax values or track the payment of Lodger’s Tax.