Sole Source Determination - Gallagher Consultant Services

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM FOR FILE DATE: August 12, 2026 TO: File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to NMSA 1978, 13-1-126; Continuation of Insurance and Benefits Consulting Services with Gallagher Benefit Services BACKGROUND In July 2018, Santa Fe County issued a competitive sealed proposal procurement (RFP) No. 2019-0002HR/MM for the purpose of selecting qualified Offerors to provide consulting services for the County’s healthcare insurance benefits. The County selected and entered into Agreement No. 2019-0002HR/MM with Gallagher Benefit Services as the most qualified licensed insurance consultant to provide these services. In September of 2022, the County entered into Agreement No. 2023-0060-HR. Pursuant to NMSA 1978, 13-1-126 Sole source procurement, the County Procurement Manager made a written determination that it would not be advantageous for Santa Fe County to discontinue the services of the current Consultant due to the critical path and timeline for the employee enrollment period for insurance benefits for County employees. ISSUE Pursuant to NMSA 1978, 13-1-150. B. Multi-term contracts; specified period. “A contract for professional services may not exceed four years, including all extensions and renewals…” The subject Agreement is set to expire October 10, 2026, as the maximum allowable term for a contract for professional services. The County and the Human Resource Division will be issuing a competitive sealed proposal solicitation (RFP) for the purpose of Insurance and Benefits Consulting services. Due to the timeline to complete the solicitation and the fact that employee enrollment begins in November of 2026, the County requests that it entered into a new agreement with the current consultant to assist the County will the 2026 employee insurance enrollment period, prior to contract award from the current solicitation. DETERMINATION 102 Grant Avenue · P.O.