Sole Source Determination - Flowpoint

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager Date: November 13, 2025 TO: Procurement File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to Section 13-1-126 NMSA 1978 for the Provision of Providing the Implementation of a Cloud-Based Licensed Software with Flowpoint Environmental Systems, Inc. to Continue the Monitoring and Billing for Bulk Water Storage Flows in Santa Fe County SUMMARY Flowpoint Environmental Systems is the owner and developer of certain proprietary cloud-based computer software solution used for the management of fluid dispensing and receiving stations (the “Software”). The Software is comprised of the following elements: (i) a Microsoft Azure ASP.NET website user interface; (ii) Microsoft Azure SQL database; (iii) zero or more Azure worker communication modules; (iv) zero or more Microsoft Windows Service communication modules; (v) an Allen-Bradley PLC program; and (v) an Allen-Bradley PLC tag definitions. Flowpoint Environmental Systems conceived, designed and developed the Software, and desires to grant a license for the use of Software to Santa Fe County BACKGROUND In 2018 the County purchased the software license pursuant to NMSA 1978, 13-1-125. Small purchase, not to exceed $20,000, exclusive of NM GRT. The Public Works Department/Utilities Division are seeking a software upgrade to the existing system. The software upgrade is needed to add a new site as well as adding another bulk water site in 2026, as the County moves toward a cloud-based system. DETERMINATION In researching this specific cloud-based flow system software, it was determined that Flowpoint has the unique system elements required to any upgrade to the system currently installed for the County. It is therefore the determination of the County the procurement of the required services meets the intent of a sole source procurement, pursuant to 13-1-126, NMSA 1978. Based on this determination it is in the best interest of Santa Fe County to continue the services with Flowpoint to utilize the existing technology for monitoring the County’s water usage. 102 Grant Avenue · P.O.