Sole Source Determination - ESRI 1.12.2026

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager January 12, 2026 To: Procurement File From: Bill Taylor, Procurement Manager Via: Alexandra Ladd, Growth Management Department Director Len Bundra, Growth Management Department, GIS Manager RE: SOLE SOURCE DETERMINATION to Contract with Environmental Systems Research Institute (ESRI) to Provide Mapping Services to Santa Fe County for a Total Contract Amount of $460,800, Exclusive of NM GRT. ISSUE: Sante Fe County has been utilizing Esri Enterprise Geographic Information System (GIS) mapping system for thirty years. Hundreds of mapping interfaces have been created for multiple County Departments. These interfaces have been uniquely programmed to serve each Department’s needs, utilizing custom programming for Esri’s ArcGIS mapping software. These programs have taken over twenty years, and hundreds of staff hours to develop. These custom applications were written utilizing Esri’s proprietary ArcPy and Arcade programming languages, which are solely unique to Esri and Sante Fe County’s ArcGIS Environment. The purpose of the contract is to provide continuous, uninterrupted mapping services to the Santa Fe County Divisions/Department via Desktop, secure LAN, Public Web and Enterprise Web Interfaces. The mapping software must integrate to Microsoft SQL Server, Microsoft Office 365, Microsoft Power BI, VertiGIS Studio, Esri’s Parcel Fabric, Sidwell Parcel Administrator, Esri’s Utility Network, Central Square Computer Aided Dispatch System (CAD), Central Square Enterprise Asset Management System (EAM), Ascend property tax assessment and billing system, with direct integration to Microsoft Active Directory for Access control. The selection of any other GIS mapping provider could not integrate with all the County’s multiple enterprise systems, without significant interruption to existing mapping services. The County has historically purchased Esri GIS software through NM Statewide Price Agreement (SWPA). The SWPA contract was renewed with Esri by the NM State Geographic Information Officer under the NM State Department of Information Technology. This position was eliminated by the State in 2025 and therefore, there was no other State Agency responsible for SWPA contract and was allowed 102 Grant Avenue · P.O.