Sole Source Determination - Ecotone San Pedro Open Space Plan

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager Date: June 16, 2025 TO: Procurement File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination Pursuant to Section 13-1-126 NMSA 1978 for the Provision of Providing Professional Services Contract with Ecotone Landscape Planning, LLC to Develop an Updated Management Plan for the San Pedro Open Space Properties BACKGROUND In May 2015, Santa Fe County entered into Agreement No. 2015-0183-GM with Ecotone for the creation of a site specific Strategic Management Plan for three open space properties within the San Pedro Open Space in accordance with the County Sustainable Growth Management Plan. Santa Fe County owns the 320-acre San Pedro Open Space near Golden, NM. Santa Fe County acquired the southern 160-acre parcel in 2011. A management plan was then created for this property in 2016. In 2024, Santa Fe County acquired two northern parcels, totaling 160 acres, doubling the size of the open space to 320 acres. It is necessary to update the management plan to account for these additional parcels, and to plan trails and other recreational amenities on the expanded open space property. Ecotone Landscape Planning, LLC was selected to create the original San Pedro Open Space management plan via a competitive RFP process in 2015 (then doing business as “Ecotone”).No other solicitation would be competitive because Ecotone Landscape Planning has already completed the research, data collection, stakeholder engagement and document preparation for the original management plan, which includes half of the area of the now expanded open space property. DETERMINATION Although there are other landscape planning firms that can provide and develop an open space management plan, Ecotone had produced the original management plan and it would not be advantageous to Santa Fe County to contract with any other planning firm to update the management plan that was originally developed by Ecotone. 102 Grant Avenue · P.O.