Sole Source Determination - Civera LLC Ballot Redactor

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager February 18, 2025 TO: Procurement File FR: Bill Taylor, Procurement Manager VIA: Katharine Clark, Santa Fe County Clerk RE: Sole Source Determination Pursuant to NMSA 1978, 13-1-126 – Annual Licenses and Subscription with Civera LLC Election Ballot Verifier, Redactor and Election Sheild Licensing, Annual Cost of $38,000.00, Inclusive of NM GRT Issue: The County Clerk’s Office is requesting the purchase of a specialized software license to provide a cloud-based hosted system that provides a comprehensive integration of all cast ballot images and records that provide transparent and secured reporting of election results. The scope of service includes comprehensive integration, navigation, filtering, and downloading of all cast ballot images, cast vote records, and hash validation security to ensure data integrity, alongside advanced handwriting detection and Cartesian polygon redaction for privacy protection. The system will also encompass thorough correlation tests across all metadata, dynamic detection of mathematical anomalies, and an interactive dashboard app that provides real-time insights into the integrity and accuracy of election data. The Clerk’s Office has indicated that there are no other vendors that can provide the continued license and support of the system. By all technical terms, the purchase of license, maintenance and support can only be obtained from Civera, LLC. DETERMINATION: After thorough and due diligent investigation of the services and finding none that provide the redaction of records services, it is the determination of the County Chief Procurement Officer and Procurement Manager that the request to purchase the software license, maintenance and support of the Civera software system for election ballot verification, redaction and shield licensing meets the requirements pursuant to NMSA 1978, 13-1-126 Sole source procurement. 102 Grant Avenue · P.O.