Single Source Procurement Notice – Hotel Accommodations, Meeting Space, and Conference Services for FDOE Civics Summer Event

Description

Brief Description:The Putnam County School District and the North East Florida Educational Consortium (NEFEC) require hotel accommodations, meeting space, audio/visual services, and related conference support for the FDOE Civics Summer Event on July 8–9, 2026, in Orlando, Florida. Required services include guest rooms, meeting and function space, event setup, and hospitality support for attendees.Estimated Value:$10,000.00 (adjust if needed based on final costs)Term (Years):1Vendor:The Celeste Hotel Orlando, a Tribute Portfolio Hotel by MarriottJustification:The selected vendor offers integrated lodging, meeting space, audio/visual support, and conference services to meet the operational needs of the FDOE Civics Summer Event. The District and NEFEC determined that using a single venue for both lodging and conference operations best ensures service continuity, attendee coordination, scheduling efficiency, and effective program management. Based on event dates, room block availability, meeting space, and comprehensive support, this vendor is the most suitable provider.