RFQ WAIVE-CONF-2628 Bid Amendment 1 Question and Answer

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Date: July 2, 2025 To: All Interested Respondents From: AOCCONF.MBX@njcourts.gov Re: RFQ WAIVE-CONF-2628 – Conference Facility Rental and Related Services, Judiciary Amendment #1 The following constitutes Amendment #1 for the above referenced bid:  Answers to questions received by Bidder Electronic Questions Due Date.  Extended Submission Due Date from Wednesday, July 9, 2025, at 11:00 am to Wednesday, July 16, 2025, at 11:00 am NOTE: Submission Date: Wednesday, July 16, 2025, at 11:00 am Page 1 of 5 RFQ Section Reference 1. RFQ Section 1.1 2. RFQ Section 2.2 3. RFQ Section 3.5 4. RFQ Section 3.6 Question Answer This is not for any specific conference What are the conference dates? dates. Please see RFQ Section 1.1 PURPOSE AND INTENT. Answers should be provided within one week however if it is What is the expected time to extended, the receive answers to the questions Judiciary may extend submitted? the date of submission if deemed necessary by the Judiciary. No. Vendor number is provided through NJSTART Registration. The Is the vendor number the same as Federal Tax ID the federal tax ID number? Number will be needed for the NJSTART Registration. Yes. New documents Do we resubmit all the required should be provided per documents even if we already Waiver and DPA hosted an event this calendar year? Contract Checklist (Attachment 1). Page 2 of 5 5. 6. 7. Multi-year price increases do not need to be listed. Conference Price Sheet Sample JUDICIARY-SUPPLIED PRICE (Attachment 4) is just a sample price sheet SHEET INSTRUCTIONS RFQ Section for a hypothetical How should multi-year price 3.8 scenario. Awarded increases be listed for each Vendors will provide category? event-specific pricing as per RFQ section 4.8 ENGAGEMENT (MINI-BID) PROCESS. Conference Price Sheet Sample Conference, Room & Banquet (Attachment 4) is just Rentals a sample price sheet Historically, the Courts program for a hypothetical utilizes many more scenario. Awarded RFQ Section meeting/breakout spaces than what Vendors will provide 4.1 has been requested on the RFQ. event-specific pricing Can additional requested meeting as per RFQ section 4.8 space be priced at standard hotel ENGAGEMENT meeting room rental pricing? (MINI-BID) PROCESS. Conference Price RENTAL OF Sheet Sample EQUIPMENT/TECHNOLOGY (Attachment 4) is just FOR CONFERENCE a sample price sheet RFQ Section I see there are minimal AV items for a hypothetical 4.3 listed on the bid. Will additional scenario.