RFQ JUDAOC-26-20 Probation Education Conference

Description

Request For Quotation For: Conference Facility Rental, Judiciary Event: PROBATION EDUCATION CONFERENCE Date: September 17-18, 2026 (Set-up September 16, 2026) RFQ No.: JUDAOC-26-20 Date Time Due Date for Questions March 30, 2026 11:00 am Submission Date April 9, 2026 11:00 am Dates are subject to change. All times contained in the RFQ refer to Eastern Time. All changes shall be reflected in Bid Amendments to the Request for Quotations emailed to the Bidders. RFQ Issued By: New Jersey Judiciary Administrative Office of the Courts Purchase and Property Unit AOCCONF.MBX@njcourts.gov Date: March 23, 2026 i tmp 7.23.2025 1.0 INTRODUCTION AND SUMMARY OF THE REQUEST FOR QUOTATIONS This Request for Quotation (RFQ) is issued by the New Jersey Judiciary, Administrative Office of the Courts (AOC), Financial Services Division, Purchase and Property Unit on behalf, but not limited to, PROBATION DIVISION. The Judiciary Purchase and Property Unit is the sole point of contact in the Judiciary for the purpose of this RFQ. The Bidder is advised to thoroughly read all sections and follow all instructions contained in this RFQ before preparing and submitting its quotation. 1.1 PURPOSE AND INTENT The purpose of this RFQ is to solicit and award a sole responsive Bidder for conference facility rental and related services in the Central or Southern Regions of New Jersey for the 2026 Probation Education Conference for up to 275 attendees. The event date is September 17-18, 2026 (SET-UP September 16, 2026). The Judiciary may consider the following alternate dates – September 14-15, 2026 (SET-UP September 13, 2026); September 24-25, 2026 (SET-UP September 23, 2026) – all other factors considered. Set up is required the day before the scheduled event per section 4.1 CONFERENCE, ROOM & BANQUET RENTALS. It is the intent of the New Jersey Judiciary to award a Contract to the responsible Bidder whose quotation, conforming to this RFQ, is most advantageous to the Judiciary, price and other factors considered. The Judiciary may award any or all price lines. The Judiciary, however, reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed to be in the Judiciary’s best interest. The State of NJ Standard Terms and Conditions shall apply to all contracts or purchase agreements made with the State of New Jersey.