RFQ JUDAOC-26-20 Bid Amendment 1 – Questions and Answers

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Date: April 2, 2026 To: All Interested Respondents From: AOCCONF.MBX@njcourts.gov Re: RFQ JUDAOC-26-20 – 2026 PROBATION EDUCATION CONFERENCE Amendment #1 The following constitutes Amendment #1 for the above referenced bid: • Answers to questions received by Bidder Electronic Questions Due Date. NOTE: Submission Date: Thursday, April 09, 2026, at 11:00 am Page 1 of 4 RFQ Section Reference 1. 2. 3. 4. Question What are the times 4.1.1 ITEMS AND for each day’s SERVICES meeting-do you have an agenda? Answer For scheduling reference, see Draft Agenda (Attachment 5). This schedule is subject to change and is considered a draft only. Event space is required the day before the scheduled event preferably no later than 7:00 pm. Space is to be arranged per the final layouts as agreed upon with Event Organizer(s) which allows the Judiciary to prepare for the Is there any upcoming event including, but not 4.1 limited to, audiovisual (AV) CONFERENCE, rehearsal/testing time-when do you equipment set-up and testing. ROOM & need the rooms set Technical support should be BANQUET by? available during this time. If our RENTALS preferred time for set-up is not available, the Judiciary, at the sole discretion of the Event Organizer(s), may work with the venue to accommodate mutual needs at no additional cost to the Judiciary. In the general session, what is 4.3.1 AV the size of the STANDARD 16 ft x 20 ft REQUIREMENTS stage we’re lighting? What size screens We request the bidder to provide a 4.3.1 AV do you envision recommendation on the size of the STANDARD for the general screen to accommodate the room REQUIREMENTS session? size. Large enough for people Page 2 of 4 sitting far away can easily see. 5. 6. 7. 8. 9. 10. 4.3.1 AV What type of STANDARD laptops are you REQUIREMENTS using? Is the drape from 4.3.1 AV screen to screen on STANDARD the entire back REQUIREMENTS wall? Are the wired mics on Podiums or JUDAOC-26-20 table stands-I only PRICE SHEET saw one podium requested on the RFP? Are wireless 4.3.1 AV handhelds for one STANDARD Q&A mic in each REQUIREMENTS room? Do you need audio feeds for 4.3.2 AV recordings listed EQUIPMENT in the RFQ document? 4.3.1 AV Do any rooms STANDARD have more than 4 REQUIREMENTS microphones? Page 3 of 4 Dell For this bid, screen to screen. Subject to change One podium for the general session room with one wired mic and one wired mic on the table stand.