RFP No. 2018-04 Marketing Services for Tourist Bureau - Addendum No. 2

Description

Town of Surfside Request for Proposals RFP No. 2018-04 Marketing Services for Tourist Bureau Addendum No. 2 Date Issued: May 15, 2018 To All Proposers: Proposers for the above-referenced RFP shall take note of the following changes, additions, deletions or clarifications to RFP No. 2018-04, which in accordance with the RFP Documents shall become a part of and have precedence over anything shown or described otherwise in the RFP. TOWN RESPONSE TO PROPOSER QUESTIONS: 1. Question: Will the Town of Surfside entertain a new start-up firm with prior personal tourism experience to handle their account? Response: Yes, please provide as much information as possible in the Project Team Resumes and Experience section (1.C.) and note the weight of that pertinent information in the evaluation and scoring by the selection committee – see section IV. B. Evaluation Process and Highest Scored Bidders. All proposers should meet the qualification requirements set forth in the RFP. 2. Question: Is it mandatory that the firm be located in the State of Florida? Response: No, please see Addendum 1 which addressed this question. 3. Question: Are Florida firms ranked higher in the decision process over out of state firms? Response: No, that is not specific criterion for the selection committee to utilize in the evaluation process. 4. Question: Would you entertain a small New York firm? Response: Yes, provided the firm meets the qualification requirements as set forth in the RFP. 5. Question: Can two firms pitch the account together ie... (Creative & Media)? Response: Yes, provided the corporate structure or team entity is clearly set forth. In addition, proving that the firms meet the qualification requirements as set forth in the RFP. 6. Question: Would it be favorable if we opened a Florida Office if awarded the account? Response: Not necessarily, but it’s important to bear in mind the need to be accessible and present for a number of meetings throughout the year, including but not limited to: Tourist Board, Commission, and others. Any out of state firm will need to register and be authorized to transact business in the State of Florida. 7. Question: Is the pre-conference meeting mandatory to be in consideration? Can you attend via conference line or electronic conference (Google hang out)? Response: Attendance is required; however, you may join electronically.