RFP – GIS Roadmap

Description

Request for Proposals Executing a roadmap from existing GIS datasets to TDEC’s Asset Management Plan. Issued by: City of Crossville, TN 1. Introduction: The City of Crossville is seeking proposals from qualified firms/vendors to provide professional services for the migration of the City's existing Geographic Information System (GIS) to a comprehensive Asset Management System that meets current requirements of the Tennessee Department of Environment and Conservation’s (TDEC) Asset Management Plan (AMP) guidelines for their water and sewer system assets. The selected firm/vendor shall enact Phase I of the attached Draft GIS Roadmap document. 2. Background and Existing System: The city of Crossville has an existing GIS dataset that includes survey grade spatial data, including northing, easting, and elevation in the Tennessee State Plan Coordinate system. This dataset does include the size of the line, but not materials, date of install, or digital spatial information regarding number of repairs/leaks, maintenance, or general condition. A sample of the existing dataset will be provided. Sample GIS Data can be downloaded here: or Click Here for Download 3. Project Objectives: A. Meet the requirements for TDEC’s AMP (Tennessee Department of Environment and Conservation Asset Management Plan). B. Migrate and modify the City’s existing GIS datasets into ESRI’s standardized templets that include the required information stated in TDEC’s AMP. Page 1 of 5 C. Develop Standard Operating Procedures (SOPs) for future data collection, records keeping, updating and maintaining the newly structured dataset. D. Develop and make use of online or cloud based mapping and mobile applications. E. Develop training for existing and future city employees on the use and capabilities of the new SOPs and desktop/mobile applications. 4. SCOPE OF SERVICES: A. Tast 1 – Project Initiation a. Conduct Kickoff Meeting. b. Review existing systems and dataset. c. Develop detailed implantation plan. d. Establish project schedule and milestones. B. Task 2 – Existing Conditions Assessment a. Evaluate current GIS datasets and identify gaps and shortfalls from the requirements of the AMP. b. Develop a detailed plan to fill the gaps with city staff. c. Evaluate current GIS and CAD licenses for compatibility with new online cloud-based datasets. C. Task 3 – Asset Inventory Development a.