RFP for On-Call FEMA Advisory Services

Description

Request for Proposal Public Assistance/Hazard Mitigation & Grant Management Consulting/ Disaster Recovery Services Issued: Friday, October 9th Proposals Due: Friday, November 6thth by 4:00 p.m. Description The Town of Rolesville is seeking proposals from established firms for professional services covering all aspects of recovery services as needed following a declared disaster incident, including the administration and management of Federal Public Assistance and Mitigation Assistance. Background The Town of Rolesville, North Carolina is a municipality of around 15,000 people located in northeastern Wake County, within the Raleigh metropolitan area. The Town encompasses around 5,000 households in an area of five square miles. While not in direct proximity to a major river or lake, certain low-lying areas could be susceptible to flooding in the event of a severe weather event. Falling trees and associated debris are also a concern due to multiple green spaces. Scope of Services The purpose of this RFP is to contract with an established and qualified firm on an on-call basis for assistance with comprehensive disaster recovery management and administration. The contractor selected will work directly with Town staff in Administration, Finance, Public Works, and any other relevant departments to strategically manage all aspects of federal and/or state programs related to declared emergencies or disasters which take place during the terms of the contract. Services requested may include, but are not limited to the following: FEMA Public Assistance Advisory Services 1. Develop a process/system to efficiently submit grant applications, identify eligible projects, capture costs, prepare cost reports, reconcile invoices, and close-out projects. 2. Attend meetings with relevant local, state, and federal officials to address eligibility and process issues. 3. Provide knowledge, experience, and technical expertise in dealing with federal and state regulations 4. Proactively identify and resolve issues that may arise related to the funding of completed and forthcoming work. 5. Provide engineering, cost estimating, and architectural support, among other types of technical assistance. 6. Assess damage to public infrastructure components, transportation systems, and facilities. 7. Obtain, analyze and gather field documentation, including gathering relevant records (including timekeeping and assignment records) in order to extract pertinent information. 8.