RFP#CU2301 Addendum Q&A

Description

REQUEST FOR PROPOSALS CONCORD UNIVERSITY RFP#CU2301 Van Leases ADDENDUM #1 1. Question: Exhibit A Number 13: Registration- My understanding of this is that we need to register with the State of West Virginia purchasing department in order to receive payments from the state. Please confirm. Answer: Yes, that is correct. 2. Question: Exhibit B Number 6: Required Documents- I see nothing is checked in this section. Does that mean that you do not require any of these documents? Answer: Yes, that is correct. 3. Question: Exhibit B Number 15: Additional Fees- It says we are not permitted to charge additional fees not expressly provided for in the RFP. There could be additional charges after the rental such as damage, over mileage or maintenance. We won’t be able to asses these until after the vehicles are checked in and we would not be able to provide these beforehand. Answer: For damage we would expect the damage waiver to cover all cost. Mileage for the year would be up to 30,000 per van. We expect reasonable maintenance such as oil change, tire services, state inspection, windshield wipers, registration fees, brake services, and other services that is recommended by the owner’s manual. 4. Question: Exhibit B Number 16: Funding- The way I understand this, should for some reason funding this contract be made unavailable, then Concord has the right to cancel the contract with no penalty nor default on any payments. Please confirm. Answer: In the event funds are not available, the Contract becomes of no effect and is null and void after June 30 of the current fiscal year. 5. Question: Exhibit B Number 18: Applicable Law- Our master rental agreement will be governed and interpreted under the laws of Kansa. This document will also need to be executed in the event that we move forward with the rental. Answer: The Contract shall be governed by the laws of the State of West Virginia per the WV-96 that has to be signed along with this contract. 6. Question: Exhibit B Number 28: Licensing- We are licensed to conduct business in any state. This transaction will be reported on our income statement to the state of Kansas, the same as all of our transactions are per our master rental agreement contract. Answer: Yes, that is correct. 7. Question: Exhibit B Number 37: Prohibition Against Used and Refurbished- This calls prohibition of used or refurbished commodities. Our vehicles are always near new but brand new cannot be guaranteed.