RFP #CPS123 School Picture Services District-wide

Description

COLCHESTER PUBLIC SCHOOLS COLCHESTER, CONNECTICUT REQUEST FOR PROPOSALS #CPS-123 School Picture Services District-Wide January 2, 2024 SCHOOL PICTURE SERVICES Request for Proposals #CPS-123 INTRODUCTION Colchester Public Schools (herein referred to as CPS) is seeking proposals from qualified companies to school picture services in accordance with this Request for Proposal. BACKGROUND AND GENERAL INFORMATION Overview of organization – CPS is located in Colchester; CT and it includes four schools plus a small Alternative Education program. Colchester Elementary School (611 students), Jack Jackter Intermediate School (460 students), William J Johnston Middle School (471 students), and Bacon Academy High School (601 students). Current services being offered to CPS – Currently, all four schools work with the same photography company, but it is not under a single contract. One company provides services that yield our high school yearbook. Photo company coordinates the school pictures with our families and our student information database, PowerSchool. There is a primary contact person at each school that works with the company separately to set up school picture days and arrange for any other required services. SCOPE OF WORK CPS is currently working with a high-quality company; however, we are requesting proposals to be able to compare costs, quality of service, and quality of product. The services we would expect from the company are, but are not limited to: ● Working with our staff to schedule picture days and make up days ● Provide photos of all staff and students to be used for school database, yearbooks, school IDs, and other services as needed ● Share photographs of students and staff with the high school yearbook company ● Provide photographers for events at schools, as required PROPOSAL PROCESS Proposals must clearly articulate how those services identified in the scope of work will be provided, costs for services, and include vendor qualifications, experience, and references. The services provided, qualifications, experience, and reference portions of the proposals will be weighted more heavily than the costs. Proprietary data or trade secrets should be clearly identified as such in your proposal.