Rfp - 26-003

Description

REQUEST FOR PROPOSAL (RFP) BID SOLICITATION DOCUMENT SOLICITATION INFORMATION Solicitation January 30, 2026 issued: NWACC Burns Hall Chiller Replacement Northwest Arkansas Community College (NWACC) Bid Number: RFP-26-003 Description: Agency: SUBMISSION DEADLINE FOR RESPONSE Bid Opening Date: February 27, 2026 Bid Opening Time: 10:00 A.M., Central Time Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of Vendors to submit proposals at the designated location on or before the bid opening date and time. Proposals received after the designated bid opening date and time shall be considered late and shall be returned to the Vendor without further review. Delivery Address: Proposal’s Outer Packaging: DELIVERY OF RESPONSE DOCUMENTS Northwest Arkansas Community College Purchasing Department, Attn: Karen Walls Burns Hall Room 1128.7 One College Drive Bentonville, AR 72712 Outer packaging must be sealed and should be properly marked with the following information. If outer packaging of proposal submission is not properly marked, the package may be opened for bid identification purposes. • Bid Number • Date & Time of Bid Opening • Vendor’s Name & Return Address Proposed Timetable of Activities January 30, 2026 February 6, 2026 February 11, 2026 February 16, 2026 February 20, 2026 February 20, 2026 February 27, 2026 Solicitation Issued Optional Pre-bid Meeting Last Day for written questions Answers Posted Bid Opening Letter of Intent Submit to ALC March meeting Bid Solicitation Document Bid No. RFP-26-003 SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION 1. Do not provide responses to items in this section unless specifically and expressly required. 1.1 INTRODUCTION In July 2025, NWACC decided to replace the Burns Hall Chiller (TRANE) due to normal wear. NWACC began meeting with SCM (On Call Architect) to discuss what was needed, to create drawings, when the project needed to start and be completed. This decision followed a comprehensive assessment of the existing equipment's condition and a review of potential impacts on campus operations. The replacement project aims to enhance energy efficiency and ensure reliable climate control for students, faculty, and staff throughout the academic year. Important: The NWACC Burns Hall Chiller Replacement is required and must be completed before the start of the Fall semester.