RFP 2025HCA15 Notice of Competitive Solicitation

Description

NOTICE OF COMPETITIVE SOLICITATION HCA Solicitation #2025HCA15 SOLICITATION TITLE: Mail Order Incontinence and Urinary Supplies and Services SOLICITATION BUDGET: Fee-for-Service; No Maximum SOLICITATION POSTING DATE: 1/27/2026 RESPONSE DUE DATE: 3/26/2026 Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which may put them at a disadvantage. Estimated Schedule of Procurement Activities Issue Request for Proposals January 27, 2026 Pre-Proposal Conference February 12, 2026 – 11:00 a.m. PT 1st Round Bidder Questions Due February 17, 2026 – 3:00 p.m. PT 1st Round HCA Answers Posted* February 24, 2026 Letter of Intent Due February 27, 2026 – 3:00 p.m. PT 2nd Round of Bidder Questions Due March 5, 2026 – 3:00 p.m. PT 2nd Round HCA Answers Posted* March 13, 2026 Interested Subcontractor Responses Due March 16, 2026 – 3:00 p.m. PT Interested Subcontractor List Posted* March 17, 2026 Complaints Due (if applicable) March 19, 2026 – 5:00 p.m. PT Proposals Due March 26, 2026 – 3:00 p.m. PT Evaluate Proposals* March 27, 2026 – April 21, 2026 Conduct Oral Presentations with Finalists, if required April 27, 2026 – April 30, 2026 Announce “Apparent Successful Bidder” via WEBS* May 6, 2026 Debrief Request Deadline May 11, 2026 – 5:00 p.m. PT Negotiate Contract May 2026 – June 2026 CMS Contract Approval July 2026 – September 2026 Complete Security Design Review (SDR) September 30, 2026 Begin Contract Work October 1, 2026 Estimated Services Go-Live Date January 1, 2027 Purpose and Objectives HCA is initiating this Request for Proposals (RFP) to solicit Proposals from firms interested in participating in a procurement to contract for mail order incontinence and urinary supplies and services for eligible Apple Health Clients in the state of Washington, excluding clients enrolled in Apple Health Managed Care Organizations (MCO). The Contract will offer a wide variety of product lines and require the availability of various product options to meet the medical needs of Clients and shipped on a monthly basis to the Client’s place of residence. HCA intends to award one Contract to provide the services described in this RFP. Minimum Qualifications 1.