Request for Proposals for Grant Application Writing - CDBG Daycare Rehabilitation

Description

Request for Proposals Grant Administration Services The City of Boone is requesting proposals for grant application writing and grant administration services to assist with projects to be potentially funded with Community Development Block Grant (CDBG) funds through the Iowa Economic Development Authority (IEDA). The City is seeking potential funds for rehabilitation of an area within a facility to meet State of Iowa Daycare regulations. The selected contractor will work with the City to ensure compliance with CDBG Program requirements. The following outlines work specifications and the request for proposals: Scope of Work The scopes of services that the consultant must be prepared and qualified to provide are as follows: • Prepare and write grant application. • Comply with IEDA’s Certified Grant Administrator Policy, IEDA Certified Grant Administrator Policy inclusive of attendance in all ‘Mandatory Participant’ monthly trainings. • Prepare, or cause to be prepared, a Project Plan that outlines the deliverables of the funding program requirements with schedule milestones, inclusive of targeted dates for adoption of plans, resolutions, document execution, release of funds, construction, etc. • Prepare Environmental Review Record and submit all other items required to clear the Contract Conditions outlined in the City’s CDBG contract, within the timeframe specified by IEDA. • Designate a Labor Compliance Officer for DBRA-covered projects, and ensure project remains in compliance with all applicable laws and procedures, inclusive of certified payroll reviews, wage rate interviews, assessment of wage restitutions, etc. • Prepare draw/disbursement requests to ensure consistency with the procedures established for the CDBG Program. • Ensure that the City has an acceptable financial management system as it pertains to finances of the CDBG Program. An acceptable system includes, but is not limited to, cash receipts and disbursements journal and accompanying ledgers, and should conform to generally accepted principles of municipal accounting. • Establish project files in the local government's office to align with the data contained within IowaGrants project file. These files must demonstrate compliance with all applicable state, local, and federal regulations. The project files must be monitored throughout the program to ensure that they are complete and that all necessary documentation is being retained in the community's files.