Request for Proposals: Central Services Cost Allocation Plan RFQ Addendum

Description

CENTRAL SERVICES COST ALLOCATION PLAN RFQ ADDENDUM The responses to clarifying questions related to the Central Services Cost Allocation Plan RFQ issued October 13, 2025 can be found below: 1) Is the City seeking Cost Allocation Plans for each of the five enterprise funds, or a citywide cost allocation plan that identifies overhead costs from the general fund related to all funds/depts, or both? The City is looking for a cost allocation plan that only encompasses the General Fund related costs to all enterprise funds as well as other funds that receive entitlement monies. 2) Has the City utilized a third-party firm to perform the scope of services in the past? If so, what fees were paid to the firm to perform the scope? Yes, the City has utilized a third-party firm to perform the scope of services in the past. This information will only be disclosed through a formal public information request. 3) For what fiscal year was the most recent cost allocation plan completed? The most recent cost allocation plan was completed during FY24 using data from FY23 in order to budget for FY25. 4) Can a copy of the most recent cost allocation plan be provided? A copy of the most recent cost allocation plan can be provided after vendor selection. 5) What is the most recent annual fee paid to the vendor that prepared the most recent cost allocation plans? This information will only be disclosed through a formal public information request. 6) What is the City’s annual budgeted amount for the scope of services identified in the solicitation? No specific line-item amounts have been budgeted for this service. 7) Can all the services outlined in the scope be provided remotely? Yes. 8) Could the City please clarify whether it intends to negotiate mutually agreed-upon changes to the resulting contract with the awarded Contractor based on exceptions submitted? Or is the State taking an "all or nothing" approach to each exception submitted by Contractor? Depending on the proposals, the City could negotiate mutually agreed upon changes to the resulting contract.