REQUEST FOR PROPOSAL - INFORMAL BID Issue Date: July 20, 2026Proposals Due: August 14, 2026Title: Video Production, Audio Integration, Recording and Livestreaming Services Issuing Department Town of CarrboroInformation Technology301 W. Main St. Carrboro, NC 27510 Contact Information Project InformationMarty Kornegay, Information Technology Director Procurement QuestionsChaz OffenburgFinance Director All correspondence should be directed by email. Initial Procurement Schedule RFP Issued: July 20, 2026 Optional Site Visit: TBD Deadline for Questions: July 27, 2026 Proposals Due: July 31, 2026 Anticipated Award: August 7, 2026 First Council Meeting of Fall 2026: September 15, 2026 Revised Procurement Schedule: RFP Issued: July 20, 2026 Optional Site Visit: Available by appointment through August 7 Deadline for Questions: July 30, 2026 Proposals Due: August 14, 2026 Anticipated Award: August 19, 2026 Council Meeting of Fall 2026: October 20, 2026 Important Note about Schedule Because the Performance Space hosts Town Council meetings and other public events, timely delivery and installation are critical. The Town will give strong consideration to vendors that demonstrate the ability to complete the project within the requested timeframe for installation of the new AV System as close as possible to the first Council meeting of Fall 2026 as noted in the schedule (September 15, 2026 October 20, 2026). Each proposal shall include a detailed implementation schedule identifying equipment procurement, delivery, installation, testing, staff training, and the date the system will be fully operational. Vendors shall clearly demonstrate their ability to complete the project as close as possible to the first Town Council meeting of Fall 2026 scheduled for September 15, 2026 October 20, 2026. Pre-Proposal Site Visit (Strongly Encouraged) The Town of Carrboro will conduct a pre-proposal conference and site visit for interested vendors. Attendance is strongly encouraged to ensure vendors have a complete understanding of the project requirements and existing facilities/equipment. The meeting will include: An overview of the project goals and schedule. A walkthrough of the Drakeford Library Complex Performance Space. A tour of the existing Town Hall Council Chambers to review audiovisual equipment that may be relocated and incorporated into the new installation. An opportunity for vendors to ask questions regarding the project scope.
Unlock the source link for this bid, plus email alerts when similar Professional Services bids open in North Carolina. 1,067 open bids in North Carolina — see them all with your trial.
Unlock with a 7-day free trial$49/mo after · cancel anytime
Card required · $0 today