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Description

.. .. .. .. . Request for Proposals (RFP) Flooring Services for Apartment Unit Turnovers Issued By: Westbrook Housing 30 Liza Harmon Drive Westbrook, ME, 04092 RFP Issue Date: March 17, 2026 Proposal Due Date: April 17, 2026 by 4 pm 1. Introduction Westbrook Housing is seeking proposals from qualified and experienced flooring contractors to provide flooring removal, supply, and installation services for apartment units during unit turnover periods. The intent of this RFP is to establish a reliable vendor or vendors capable of performing timely, high-quality flooring work that supports rapid unit readiness for occupancy. ............................ WESTBROOK HOUSING 30 LIZA HARMON DRIVE, WESTBROOK, MAINE 04092 ~ (P) 207.854.9779 (F) 207.854.0962 WWW.WESTBROOKHOUSING.ORG ~ INFO@WESTBROOKHOUSING.ORG March 17, 2026 Page 2 2. Scope of Work The selected contractor(s) will provide flooring services in vacant apartment units as part of the unit turnover process. Work may include, but is not limited to: Flooring Types       Luxury Vinyl Plank (LVP) Vinyl Composition Tile (VCT) Sheet vinyl Carpet and carpet tile Ceramic or porcelain tile (limited locations) Transitions, base, and trim as required Services        Removal and disposal of existing flooring Subfloor inspection, preparation, and minor repairs Installation of new flooring materials Installation of transitions, thresholds, and trim Moisture testing where required Final cleanup and debris removal Coordination with maintenance staff and property management 3. Volume and Locations     Work will occur across multiple apartment properties managed by Westbrook Housing. Unit sizes typically range from studios to three-bedroom units. Flooring needs will vary based on unit condition and approved specifications. No minimum volume of work is guaranteed. 4. Scheduling & Turnaround Expectations  Flooring work will primarily be performed during unit turnover periods. March 17, 2026 Page 3   Contractor must be able to: o Respond to work orders within 3–5 business days o Complete standard unit flooring installation within 5–10 business days, depending on scope Flexibility and responsiveness are critical to minimize unit vacancy time. 5.