Purchase Order Terms and Conditions

Description

Yavapai College Department of Procurement and Contract Services Purchase Order Terms and Conditions 1. CONTRACT DEFINED: The term “Contract” as used in the Purchase Order Terms and Conditions means one of the following, as applicable: 1.1 Where the Purchase Order is the sole document that Yavapai College (hereinafter referred to as “YC”) authorizes to describe the terms of the contract between the Contractor and YC (such as scope of work, deliverables, price) the Purchase Order will be the sole document constituting the contract between the Parties; 1.2 Where YC issues a solicitation (request for proposal (RFP), invitation for bids (IFB), request for qualifications (RFQu), or request for quotations (RFQ)), the solicitation and amendments to it, the Contractor’s response (proposal, bid, or quote), any statements of work or other similar documents and the Purchase Order Terms and Conditions along with any engagement letter, if applicable; 1.3 Where YC and the Contractor sign a YC-template contract, that contract, any YC executed amendments to it and the Purchase Order Terms and Conditions; 1.4 Where YC signs a contract template that the Contractor provides, the contract template, as YC may modify it, any YC executed amendments to it, and these Purchase Order Terms and Conditions. If a Contractor supplies a contract template in its bid or proposal in response to a formal solicitation (that is, under an IFB, RFP, RFQu or RFQ), or after YC notifies it that it has been selected for contract award, the contract template is subject to and must explicitly incorporate the solicitation terms and conditions outlined herein. 2. “DAYS” DEFINED: The term “days” as used in the Purchase Order Terms and Conditions means calendar days, unless otherwise specified by YC. 3. ORDER OF PRECEDENCE: The executed contract (if applicable), and the Purchase Order Terms and Conditions take precedence over any inconsistent or materially different terms in the Contractor’s response to a solicitation or other Contractor-supplied contract documents or URL terms. Additionally, YC does not agree to, and will not be bound by, Contractor terms and conditions that a representative of YC not authorized to sign contracts has approved and/or signed. 4.