Purchase Order Terms and Conditions

Description

CITY OF ALEXANDRIA Address all acknowledgement and all communications relating to this order to the Finance Department Purchasing Division, 100 North Pitt Street, Suite 301, Alexandria, Virginia, 22314. TERMS AND CONDITIONS GOVERNING THIS PURCHASE ORDER 1. APPLICABLE LAW: This purchase order (Order) shall be deemed to be made in the City of Alexandria (City) and shall in all respects be governed by and construed in accordance with the laws of the Commonwealth of Virginia and the City. 2. APPLICABILITY: If the City and the contractor execute other contract documents, the terms and conditions contained in those documents shall take precedence over these “Terms and Conditions.” 3. DELIVERY AND PERFORMANCE: All deliveries must be made between 9 a.m. - 4 p.m. Monday thru Friday, except for City holidays. Deliveries at other times may not be accepted. Shipment must be made by date specified. Should shipment of any part of this Order or performance of service be delayed beyond the time specified herein or if no time is specified, then beyond a reasonable time, or if any article or service should fail to comply with specifications or scope of services, the City has the right to purchase from other sources such articles or services at the current market price for immediate delivery or performance, and any excess in the cost of same over the price shown herein shall to be paid by the vendor under this Order, or deducted from any moneys now due or hereafter accruing to vendor from the City. Vendors shall be notified of all rejected deliveries and the reason for such rejection. All costs for return of rejected goods shall be borne by vendor. 4. PACKING LIST/DELIVERY TICKET: A packing list or delivery ticket must be furnished with each shipment indicating the Order number, vendor name, item description, item number, quantity ordered, and quantity shipped. 5. CHANGES TO ORDER: No changes shall be made without a written change order approved in advance by the City. Unauthorized changes are not obligations of the City. Unauthorized changes shall be null and void and will not be paid from City funds. The City reserves the right to cancel this Order, without cost or obligation, if not filled within the time specified. 6. PRICES/PROMPT PAYMENT: The City agrees to purchase the goods or services stated in the Order at the prices and under the terms stated therein.