Proposal for 2025 Navjao Nation ALTCS Conference.pdf (119.04 Kb

Description

Navajo Nation, Division for Children and Family Services Navajo Arizona Long Term Care Service Program (ALTCS) Conference REQUEST FOR QUOTE BID NO. 25-06-3721LE Quotes Due:​ Description:​ Contact Person:​ ​ ​ June 16th, 2025 2025 Navajo Nation ALTCS Conference Freida White, Program Manager Phone: 928-699-4471 Email: fwhite@azdes.gov Request for quote and submittal Deadline and Relevant Information: All quotes using UPS or FedEx, and must be physically submitted to: Physical Address:​ ​ ​ ​ ​ Navajo Division for Children and Family Services ALTCS Program 2296 Administration Bldg. #2 Window Rock, AZ 86515 Attn: Freida White Mailing Address:​ ​ ​ ​ ​ Navajo Division for Children and Family Services ALTCS Program PO BOX 4590 Window Rock, AZ 86515 Attn: Freida White The quotes that are e-mailed must be e-mailed to: Email Address:​ fwhite@azdes.gov A.​ Respondent Requirements: All respondents must have, at a minimum, the capabilities listed herein, and the bid quotes submitted must reflect in detail the inclusion of these services as well as the additional forms required in Section II. Respondents should also provide technical information about the delivery of services required in the Request for Quote (RFQ). B.​ Scope of Work: The Navajo Arizona Long Term Care Service Program is requesting quotes from qualified vendors to accommodate and provide meals, audio-visual, and facility usage for the 2025 Navajo Nation ALTCS Conference for 400 participants. Conference Dates: August 1-August 2, 2025 The respondent will need to provide a ‘detailed’ breakdown by costs, category, and grand total for all services for the following: 1. Meeting Rooms requirements: a. General Session Room to accommodate up to 400 participants 2. Audio/Visual requirements: a. Each room full audio/visual b. Podium, microphone and other IT needs for General Sessions 3. Meals and Beverage requirements: a. Lunch, 2-days, for 400 participants C. Registration Equipment: a. Two (2) tables and four (4) chairs for registration for the duration of the conference. D. Funds Availability: a. Contract will be contingent upon availability of funds. All RFQ’s must be received/mailed/e-mailed or physically delivered on or before June 16th, 2025 at 5:00 PM (DST).