Proposal for 2025 Navajo Nation DDP Conference.pdf (118.68 Kb)

Description

Navajo Nation, Division for Children and Family Services Navajo Developmental Disabilities Program (DDP) Conference REQUEST FOR QUOTE BID NO. 25-06-03722LE Quotes Due:​ Description:​ Contact Person:​ ​ ​ June 16th, 2025 2025 Navajo Nation DDP Conference Freida White, Program Manager Phone: 928-699-4471 Email: fwhite@azdes.gov Request for quote and submittal Deadline and Relevant Information: All quotes using UPS or FedEx, and must be physically submitted to: Physical Address:​ ​ ​ ​ ​ Navajo Division for Children and Family Services DDP Program 2296 Administration Bldg. #2 Window Rock, AZ 86515 Attn: Freida White Mailing Address:​ ​ ​ ​ ​ Navajo Division for Children and Family Services DDP Program PO BOX 4590 Window Rock, AZ 86515 Attn: Freida White The quotes that are e-mailed must be e-mailed to: Email Address:​ fwhite@azdes.gov A.​ Respondent Requirements: All respondents must have, at a minimum, the capabilities listed herein, and the bid quotes submitted must reflect in detail the inclusion of these services as well as the additional forms required in Section II. Respondents should also provide technical information about the delivery of services required in the Request for Quote (RFQ). B.​ Scope of Work: The Navajo Developmental Disabilities Program is requesting quotes from qualified vendors to accommodate and provide meals, audio-visual, and facility usage for the 2025 Navajo Nation DDP Conference for 300 participants. Conference Dates: July 30th-July 31st, 2025 The respondent will need to provide a ‘detailed’ breakdown by costs, category, and grand total for all services for the following: 1. Meeting Rooms requirements: a. General Session Room to accommodate up to 300 participants 2. Audio/Visual requirements: a. Each room full audio/visual b. Podium, microphone and other IT needs for General Sessions 3. Meals and Beverage requirements: a. Lunch, 2-days, for 300 participants C. Registration Equipment: a. Two (2) tables and four (4) chairs for registration for the duration of the conference. D. Funds Availability: a. Contract will be contingent upon availability of funds. All RFQ’s must be received/mailed/e-mailed or physically delivered on or before June 16th, 2025 at 5:00 PM (DST).