Procurement Page

Description

Sedalia Water & Sanitation District Procurement Policy Statement of Purpose. This policy establishes standards and guidelines for the purchasing of goods and procurement of services to ensure that they are obtained as economically as possible through an open and competitive process, and that contracts are managed with good administrative practices and sound business judgment and in the best interests of the Sedalia Water & Sanitation District (the District). I. Scope. 1. Application a. Except as otherwise provided, this policy applies to the procurement of supplies, equipment, construction, and services by the District. The policy shall apply to every expenditure of funds by the District irrespective of the source of the funds. When the procurement involves federal, state or grant funding the procurement shall comply with applicable federal or state laws, regulations, or grant requirements. Nothing in this document shall prevent compliance with the terms and conditions of any grant, gift, or agreement that is otherwise lawful. 2. Exceptions a. This policy does not apply to the acquisition or disposal of real property. including land and/or buildings. b. Where appropriated funds are available, such restrictions set forth in this policy shall be subject to waiver by the Board when delay or project closure would create an emergency and may be detrimental. The Board shall be notified of the action taken at the next Board meetings. II. Delegation of Contracting Authority. The Board may authorize the District Engineer or a designated Project Manager to serve as the Procurement Officer authorized to supervise procurement of supplies, equipment, construction, or services needed pursuant to a Budget approved by the Board. On an annual basis, the Board will review and approve purchasing thresholds defined within this policy. The following purchasing thresholds have been approved by the Board as of the date of this document: a. Discretionary Threshold - $0 to $4,999.99 b. Board Budgeted Cost Threshold - $5,000 to $99,999.99 c. Board Review/Action Threshold - $100,000 and above. III. Delegated Contract Signature Authority. The Board may delegate contract signature authority to a designated Procurement Officer or Project Manager. The Board shall approve an annual list of such delegations and any terms or limitations.