Procurement - General

Description

HOWARD UNIVERSITY POLICY Policy Number: Policy Title: Responsible Officer: Responsible Offices: Effective Date: I. 200-003 ADMINISTRATION, FACILITIES AND PUBLIC SAFETY PROCUREMENT - GENERAL Chief Procurement Officer Office of the Chief Financial Officer and Office of Procurement & Contracting (OPC) June 29, 2011 May 29, 2012 – Conforming Revisions February 1, 2022 – Conforming Revisions September 12, 2022 – Revised to address ERP and Uniform Guidance November 1, 2025 Conforming Revisions POLICY STATEMENT It is the policy of Howard University (“the University”) to utilize the Office of Procurement & Contracting (OPC) for all acquisitions of goods and services on behalf of the University. This process is guided by ethical conduct, sound business practices, accountability, the pursuit of best value, compliance with donor and sponsor requirements, adherence to Uniform Guidance, and observance of federal and other regulations. OPC serves as the authorized agent with the expertise to provide strategic sourcing guidance for all goods and services, aiming to obtain the highest quality products and services at the best value through fair and open competition. This authority is exercised by OPC personnel, who function as ethical and accountable stewards of University funds. Please note that this policy specifically applies to the University. OPC is responsible for executing University policies and procedures in accordance with published Standard Operating Procedures. Howard University personnel who are directly involved in the University’s purchasing process are prohibited from having outside business relationships with vendors that conduct business with the University. Nothing in this policy shall be interpreted in a way that supersedes any part of the Howard University Code of Ethical Conduct regarding ethical standards in University business activities. II. RATIONALE OPC conducts acquisitions with the goal of obtaining the highest quality products and services at the best value. As a recipient of federal funds, the University is required to follow an established set of guidelines and policies as set forth by the federal government requirements • Uniform Guidance (2CFR 200) 1 III. ENTITIES AFFECTED BY THIS POLICY This policy applies to all entities, affiliates, and subsidiaries that are required to report results to the federal government or other external funding sources unless explicitly stated otherwise.