Preferred Purchasing Methods

Description

Quick Reference Card – Preferred Purchasing Methods – American University Below are preferred methods for purchasing or requesting goods and services, based on current commodity codes. Emergency goods or services may be purchased using the Corporate Card as allowable in the PCD policies and within each users applicable limits. All purchases > $10,000 must be competitively bid UNLESS using a strategic vendor under a current Master Agreement. T&E Form should only be used for Students and Employees. All service providers on campus are required to be under contract. Please contact PCD for further clarification. All contracts must be reviewed and signed by PCD. Preferred purchasing method is shaded. Acceptable methods are marked with an “X” Corporate Card X Audio Visual Equipment X X Use Sony or B&H Photo. Contact PCD Buyer. X X X X X X Library subscriptions require a contract. X X Books, journals, subscriptions Bus Rentals Catering for meetings X X On campus catering Capital purchases X Chemicals Clinical scientific services: Equipment & supplies for clinical trials, clinical contract labor, consulting, data services Coffee Services T&E Form Online Purchase Requisition X Contract Required Appliances – lab / office Goods or services Use Aramark (Avenues Catering) in MGC and East Campus. X VWR and Fischer Scientific are two preferred vendors. Blanket PO’s are preferred if $10,000 and over per year. X X X X Consulting and contract labor should use Master AU contracts. X X Corporate Card for coffee supplies only. Computer - Standard configuration Contact departmental specific budget officer Computer – Customized configuration Consult with budget officer. Send computer specification to PCD. Allow 4 weeks for delivery. Contact PCD for all software purchases. X Computer - Software Computer - Peripherals Conference registration fees Consulting and independent contractors Copiers Copier Maintenance Dues & Memberships X Entertainment/Event services and related rentals Environmental & waste disposal services FacilitiesMechanical, electrical, carpentry, painting, housekeeping, hazardous materials, cleaning supplies, small tools, safety supplies Note X X X X X X X X X X X X X X X X X X X X Contact PCD for contractual vehicles. Contact PCD buyer.