Odeo Stock Contractor RFP (PDF

Description

Colby Community College Staff Computer and Monitor Replacement RFP Deadline is 12:00 p.m. (noon) CST on February 27, 2026 Overview and Background Colby Community College is located in the northwest corner of Kansas, approximately 50 miles from the Colorado and Nebraska borders. The college was established in 1964 and is a dynamic institution with more than 2,200 students. In addition to a main campus of approximately 60 acres, the College operates a 60-acre farm for students to use as a hands-on laboratory and training facility. Project Goals Colby Community College is seeking competitive, sealed bids for the purchase of computers and monitors to replace and refresh essential equipment at the College. General Information Colby Community College is requesting vendor-specific computer equipment to match our existing infrastructure, as detailed below: • Thirty (30) computers with a three (3) year warranty (Non-Accidental): Preferred Model: HP ProDesk 4 G1I AI -SFF CPU: Intel® Core Ultra 5 RAM: 32 GB DDR5 STORAGE: 512GB SSD/NVME/M.2 GRAPHICS: Integrated: Intel Graphics WIFI: WIFI 6E or greater BLUETOOTH: 5.3 or greater I/O: DisplayPort, HDMI, USB A, USB C, and Ethernet Port • Eighty (80) monitors with a three (3) year warranty (Non-Accidental): Preferred Model: HP 327pf Display: 26.96” or 27" Resolution: Full HD (1080p) 1920 x 1080 at 100 Hz Panel Type: IPS Aspect Ratio: 16:9 Ports: DisplayPort and/or HDMI VESA Mounting capable Project Timeline/Milestones The RFP will be posted on the College's website at https://www.colbycc.edu/vendors, and can be downloaded by 5:00 p.m. CST on February 6, 2026. Respondents to this RFP must submit their sealed proposal – by hand or email – no later than 12:00 pm (CST) on February 27, 2026, to Justin Villmer, located in the Thomas Hall Administration Office on the main campus, or via email at justin.villmer@colbycc.edu. The proposals will be opened by the Vice President of Finance and Operations/CFO, the I.T. Director, and the Accounting Administrative Assistant. All submitted proposals will be reviewed and evaluated, and a recommendation will be made to the Colby Community College Board of Trustees (BOT) at the March 16, 2026, meeting. The selected vendor will be notified no later than 5:00 p.m. (CST) on March 17, 2026. The proposed computer equipment bids MUST include an ETA for delivery to Colby Community College no later than May 29, 2026.