Night Market Music Promotion and Management

Description

The City of Urbana (City) is seeking a qualified vendor to provide live music concert promotion and management services for City of Urbana’s Night Market. The selected vendor will be expected to deliver comprehensive services that include, but are not limited to, event promotion, artist booking and coordination, logistical management, and on-site event oversight. The Night Market will be held from 6 pm to 9 pm over the following four evenings in September:September 3, 2026September 10, 2026September 17, 2026September 24, 2026The Night Market is a public event located on City Parking Lot #10-X featuring live music performances, artisan and craft vendors, and food trucks. The City has successfully operated the Night Market on Thursday evenings in late summer and early fall for the past two years. The events are family oriented, alcohol free, and are free to the public to attend. Beginning with the 2026 season, the City has decided to seek an outside third-party vendor to manage the live music portion of the event under a one-year management agreement. The City will be responsible for the delivery of arts/crafts vendors, food trucks, and procuring a portable toilet for each event.Advertisement materials have been professionally developed, and to maintain consistent branding with previous years, the City of Urbana will continue using the established design suite to promote the 2026 Night Market. The selected vendor will collaborate closely with City staff to coordinate cross‑promotion, but all primary advertising content, placement decisions, and brand management will remain under the direction of City staff.