Guidelines for Reimbursable Expenses for Consultants

Description

Guidelines for Reimbursable Expenses for Professional Consultants (April 2016) Reimbursable expenses for Consultants working for Bellevue shall follow the guidelines outlined below. An invoice and receipts, outlining travel expenses, shall be submitted to the City of Bellevue after the travel has occurred. Expense Type Airfare Airline Baggage Fees Rental Car Airport Shuttle Taxi Meals & Incidentals Hotel Privately Owned Vehicle Mileage Rate Office Incidentals Reimbursement Policies Actual cost of the least expensive class available. Business class and first class are not reimbursable. Actual expense. Reimbursement for rental cars will be for a standard size car or smaller and will be reimbursed for the actual expense. Actual expense, including gratuity. Actual expense, including gratuity. Actual expense, including gratuity. Itemized receipts must be included for reimbursement. No alcohol. Receipt Required Yes Yes Yes Yes Yes Yes Other incidentals per itemized receipt. Lodging obtained will be Yes reasonable and in line with the moderate priced hotels for the area. Reimbursement will be only for room charge, taxes, and parking (if applicable). Itemized receipts must be included for reimbursement. IRS allowable rate for the current year. Actual expense. Copies/printing, courier/express delivery fees, phone calls. No Yes