Garbage Removal, Recycling, Compost Services

Description

To: From: Date: Memo: Board of Education, Dr. Lynn Glickman Adam Halperin, Director of Operations and Maintenance Chris Wildman, CPA SFO, Assistant Superintendent for Finance/CSBO April 17, 2023 Approval of the Request for Proposal (RFP) for Garbage Removal, Recycling Program and Compost Services Results Background The district currently uses Waste Management for our garbage removal. On March 17, 2023 the administration issued a Request for Proposals (RFP) for Garbage Removal, Recycling Program and Compost Services. The deadline for submission was April 4, 2023 at 10:30 a.m. Bids were received in a timely manner from Waste Management, Groot Industries and Lakeshore Recycling Systems (LRS). These were publicly opened and read aloud at 10:30 a.m. at the District Office. Administrative Considerations The initial contract period will begin July 1, 2023 and shall be effective for three (3) years through June 30, 2026. The Agreement can be renewed after the initial period on an annual basis. The RFP included two Bid options. Bid A is the base bid and reflects the current service provided, and Bid B (Alternate) is the case level of service with additional compost and recycling services. The lowest, responsible and responsive Bid A was from Waste Management, totalling $44,558.20 for the first contract year, with 5% increases for Year 2 and 3. The lowest, responsible and responsive Bid B (Alternate) was from Waste Management, totalling $45,164.84 for the first contract year, with 5% increases for Year 2 and 3. In FY 22, the district expended $49,163.96 with Waste Management for our current level of service. The administration recommends the contract be awarded to Waste Management, as we currently received a satisfactory level of service from them. In addition, the administration recommends we move forward with Bid B (Alternate) with the enhanced level of compost services and recycling in alignment with our sustainability initiatives. District Goal This action is responsive to: District Goal #3- Finance: Review, expand, and clarify financial practices to increase transparency and communication, with a focus on aligning financial decision making to district goals. Empowering Learners | Creating Equity | Cultivating Community CCSD 46 provides opportunities that expand learning beyond our walls so that all learners grow locally, connect globally, and excel universally.