Event Banner and Flag Display Services – Vendor Information Request

Description

The City of Clermont is requesting information from qualified firms that provide event banner installation/removal and flag display installation/removal and maintenance services. The Agency intends to use responses to compile a vendor list to support future competitive procurement (e.g., ITB/RFQ/RFP).This RFI is not a solicitation for bids or proposals, and no contract will be awarded from this RFI. Information received may be used to develop a future solicitation and/or determine an appropriate procurement approach. Service Overview (Anticipated Scope Summary)The City anticipates the contracted services may include the following:Event Banners (Ongoing, Year-Round)Install and remove event banners over a public roadway for agency-sponsored events (banners may be displayed multiple times per year).Coordinate banner changeovers so the next event’s banner is installed a minimum number of days prior to the scheduled event, as directed.Perform installations during low-traffic hours as required to reduce impacts.Provide traffic maintenance/control as required and as directed; traffic maintenance/control is the contractor’s responsibility.Secure banners at top and bottom, center over the roadway for appearance, and re-secure as needed.Remove banners ahead of potential severe weather events (storm front, tropical storm, hurricane) when directed or when conditions warrant.American Flag Displays (Seasonal)Install and remove flag displays at multiple pre-designated locations using permanent mounts identified by the Agency.Seasonal d